1 %#&()#&)@(!!_ TRAC REVIEWApril 2017
2 WHAT IS TRAC? Technical Review, Assistance, and Compliance
3 WHY Do we have to do TRAC? Accountability in the classroomsOCTE ensures State will not lose Federal Perkins Grant $$$
4 What does trac mean to us??~$165,000 (more in future years) 12%-15% of our CTE budget Loss of at least 2 programs
5 How does navigator fit into this?is the web portal that collects data needed for TRAC
6 How does navigator fit into this?Allows OCTE to conduct “desk audits” from Lansing Permanent data collection site
7 How does navigator fit into this?It is where you will find: CIP Self-Review Gap Analysis Standards Other information and resources
8 Shut up, Rookie! It’s not close to half as bad as it used to be!!Why is this so hard ? Shut up, Rookie! It’s not close to half as bad as it used to be!!
9 LET’S GET THIS PARTY STARTED …
10 (CTE home page>Instructor Resources)Things you should know There is a bunch of templates available on the SJCISD web site (CTE home page>Instructor Resources)
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14 Smart Tip: Bookmark this page
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19 All documents must be uploaded as Adobe PDFsThings you should know All documents must be uploaded as Adobe PDFs
20 Auditors want you to block out all student names Things you should know Auditors want you to block out all student names
21 C10_AdvisoryMinutes_Fall2016 _Marketing_MuffleyNaming convention C10_AdvisoryMinutes_Fall2016 _Marketing_Muffley
22 “Out with the old, in with the new…”Things you should know “Out with the old, in with the new…” Don’t keep your old files in Navigator
23 Make TRAC documents Google docs. SMART TIP Make TRAC documents Google docs. Save in Google Drive folder (link was sent to you last week) Bookmark the link to the folder
24 7 sections of the CIP SELF-REVIEWProfile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections
25 Profile Page Most info in profile can be left blankInfo that is necessary is highly important
26 v v v Teacher Certification Professional License v
27 Profile Page Name needs to be exactly as it is in MOECS. It takes 24 hours to upload. If for some reason it does not upload, you will need to manually upload teaching credentials. If you have industry certifications, manually upload them here.
28 7 sections of the CIP SELF-REVIEWProfile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections
29 C0 1 – Teacher certificationsEvidence to show: You are State-certified teacher You are certified as a professional (when applicable)
30 C0 1 – Teacher certificationsTEACHER-HELD CERTIFICATIONS DISTRICT-HELD AUTHORIZATIONS Interim Occupational Certificate (IOC) Renewable Occupational Education Certificate (OEC) Renewable Secondary Education Certificate + Endorsement Annual Occupational Authorization (AOA) Annual Occupational Authorization – College Instructor Annual Occupational Authorization – Pilot Annual Occupational Authorization – Credit Track
31 C0 1 – Teacher certificationsWe need to show: You are certified as an instructor You are certified as a professional (when applicable) Teacher Certification Professional License
32 C0 1 – Teacher certificationsProfessional License Needed for Auto, Building Trades, MedOcc, Welding, etc. Other Certifications, Licenses If it pertains to your industry Scans to .PDF from copy machine
33 7 sections of the CIP SELF-REVIEWProfile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections
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35 C0 2 – Professional developmentYour self-documented PD Record District Provided PD Record (Self-documented Evidence)
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37 C0 2 – Professional developmentGo to Instructors’ Resources bookmark
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40 MAKE A COPY FOR YOURSELFSmart Tip: MAKE A COPY FOR YOURSELF (Save it in your Google Drive folder)
41 7 sections of the CIP SELF-REVIEWProfile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections
42 C0 6 – Advisory CommitteesSee “Advisory Committee.ppt” on web site [Instructors’ Resources page]
43 C0 6 – Advisory CommitteesINVENTORY LIST
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45 7 sections of the CIP SELF-REVIEWProfile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections
46 C10 – Program standards BREAK TIME!
47 C10 – Program standards GAP ANALYSIS
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53 C10 – Program standards GAP ANALYSISCheck it year to year Rename with current year
54 C10 – Program standards Class syllabusSeparate syllabi for first & second year (preferred) or note differences under appropriate topics. Will not support teaching the same class to the same student twice.
55 C10 – Program standards Class syllabusDuration of class Hours/day 1-year or 2-year Class Description Does it match standards? Segments?
56 C10 – Program standards Class syllabusSee Class Syllabus Checklist at CTE Instructor Resources Page
57 C10 – Program standards Program design (SEGMENTS)WHAT YOU NEED TO KNOW ABOUT “SEGMENTS”
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59 C10 – Program standards Program design (SEGMENTS)It’s about YOUR academic integrity ...
60 C10 – Program standards Program design (SEGMENTS). . . and the 1x, 5x, 10x funding formula.
61 C10 – Program standards Program design (SEGMENTS)Most will use “One-Year by Semester” Form Put semester when “the majority” of the standards in the segment are taught Use only “Q” for second-year courses Include all 12 segments, do not “repeat” any’ 7 segments in the first semester = Concentrator
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63 C10 – Program standards safetyWhat you do to teach safety (Self-documented Evidence)
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67 C10 – Program standards Work-based learningSpeakers/Demonstrations Field Trips Job Shadows WBL Experience (Self-documented Evidence)
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69 C10 – Program standards LeadershipNot on State Guidelines document. Is in CIP Self-Review.
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71 C10 – Program standards LeadershipCTSO Meetings State Conferences (not nec. competitions) Classroom Meetings Intentional classroom leadership opps. Self-Documented Evidence
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73 7 sections of the CIP SELF-REVIEWProfile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections
74 C13 – eliminate barriors Room Photos w/Wheelchair Doorways Aisle waysAdjustable Desk
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76 C13 – eliminate barriors Environment, Textbooks Bias-FreeStatement from Textbook publisher Photos of books showing diversity Photos from classroom showing diversity
77 C13 – eliminate barriers Environment, Textbooks Bias-FreeStatement from Textbook publisher Photos from books showing diversity Photos from classroom showing diversity CTE Advisory Committee Minutes
78 C13 – eliminate barriers Marketing MaterialsPDF’s of CTE Marketing Materials in Google Drive Application Process in Google Drive
79 7 sections of the CIP SELF-REVIEWProfile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections
80 C16 – Post-secondary connectionsWAKE UP Or you’re going to waste a lot of time
81 C16 – Post-secondary connectionsYour only need to do one (1)
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83 C16 – Post-secondary connectionsOption #1: Program of Study Find this on college web site Add your classes to it Template on web site This is a lot of work. Interested?
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86 C16 – Post-secondary connectionsOption #2: Articulated Agreements Statewide Agreements with 13 colleges Link on Resources page (to OCTE)
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88 C16 – Post-secondary connectionsOption #3: Dual Enrollment/Direct Credit GOCC & Auto, CAD, CIT, Graphics, MedOcc, Welding SMC & Welding (Constantine)
89 C16 – Post-secondary connectionsOption #4: Direct Transcript Credit ????
90 Questions?