1 ATLANTIC COUNTY MUNICIPAL JOINT INSURANCE JUND2017 SAFETY COORDINATORS’ ROUNDTABLE
2 2017 Safety Coordinators’ Roundtable2016 Safety Incentive Awards New Safety Coordinators Resources for Safety Coordinators Online Courses Regional Trainings Best Practices Safety Committees: What’s On Your Agenda Worker to Worker Safety Talks PEOSH Inspections
3 2017 Safety Coordinators’ Roundtable2016 Safety Incentive Awards All ACMJIF Members Qualified for an Award! X-Small $1,650.00 Small $1,900.00 Medium $2,150.00 Large $2,400.00 XL-Large $2,650.00
4 2017 Safety Coordinators’ Roundtable2017 Safety Incentive Program Safety Committee Schedule – January 31, 2017 2017 Safety Contract – March 31, 2017 Attend Safety Kickoff Breakfast – April 6, 2017 Attend at least One Half Day Session – Planning Retreat (Date to be Announced) EMS, Fire and Police Staff enroll in and complete Safe Patient Lifting for Emergency Responders online training program
5 2017 Safety Coordinators’ RoundtableNew Safety Coordinators: Welcome to the Safety Team! Who was a rookie Safety Coordinator in 2016? Any tips for our new Safety Coordinators? Advice? Suggestions? Who are the veteran Safety Coordinators? Ask new Safety Coordinators what help (Documents, Coaching) did you get from your predecessor?
6 2017 Safety Coordinators’ RoundtableSafety Coordinators Knowledge and Skills Safety is a core value equally as important as providing cost effective and timely services to residents Encourage safe actions and promote visible leadership Focus on leading indicators: Job Safety Observations Be on the lookout for risk acceptance and employees taking safety for granted
7 2017 Safety Coordinators’ RoundtableBe sure your Toolbox Safety Talks are relevant and specific to reinforce routine jobs are hazardous… What am I doing today? What are today’s job hazards and risks? What are the Safe Work Procedures and PPE for doing the job safely today?
8 2017 Safety Coordinators’ RoundtableSafety Incentive Program Top Down Commitment: Safety Policies/Contract Safety Committees – Employee Representatives? Facility Inspections Compliance with Safety Plans and Procedures Roadway, Signs and Walkways PPE Routine jobs Job Safety Observations: Coaching & Daily Contact Safety Training Incident Analysis and/or Investigations Ask what are the two parts of Safety Training? MSI and equipment/job specific.
9 2017 Safety Coordinators’ RoundtableSafety Resources: Online Training Programs The list of online courses is available when clicking on the link with approximately 20 programs.
10 2017 Safety Coordinators’ RoundtableSafety Resources: Online Training Programs Use the Tutorial to Learn How to Register a Group!
11 2017 Safety Coordinators’ Roundtable2017 ACMJIF Regional Trainings Safety and Claims Coordinators’ Roundtable February 9, Savory Inn, Vineland NJ Active Shooter March 13, Luther King Center, Whitesboro NJ Orientation of Summer Employees Date/Location: To Be Determined Cyber Risk Management Wellness Coordinator Training
12 2017 Safety Coordinators’ RoundtableSafety Resources: MSI Website
13 2017 Safety Coordinators’ RoundtableSafety Resources: JIF Website
14 2017 Safety Coordinators’ RoundtableSafety Committees: What’s On Your Agenda? Worker to Worker: Let’s Talk Safety! PEOSH Inspections
15 Safety Committees: What’s On Your Agenda?1. Call to Order Safety Tip: Be sure to start your meeting on time! 2. Roll Call 3. Introduction of Guests or Non-Committee Members Safety Tip: If your guest is there for a presentation or other specific reason, have them go first! Old Business with Review of the last Safety Committee minutes Incident Analysis Safety Tip: Review the most recent incidents; look for contributing factors and root causes with recommendations i.e. corrective actions Remind Safety Coordinators about the Safety Committee fillable minutes form on the JIF website.
16 Safety Committees: What’s On Your Agenda?New Business with Review of Latest J.A. Montgomery Loss Control Report Safety Tip: Each member gives a short overview of their department i.e. Fire, Police, Public Works, etc. Training Adjournment Customize Your Agenda to What Works Best for You! When reviewing LCR, be sure to look at SFIs and action plan.
17 Worker to Worker: Let’s Talk Safety!Constructive Worker to Worker Safety Talk Improves Safety! Recognize the Real World Obstacles: Talking about Safety Is Difficult, We Don’t’ Know How to Do It Well and We Feel Uncomfortable Doing it! Safety Reminder: When We See At-Risk Actions of Fellow Employees & We Don’t Speak Up, We Destroy the Value of Safety! Recognize & Take Advantage of Every Opportunity to Talk Safety! Willingness to Listen and Respond! Give and Accept Safety Feedback!
18 Worker to Worker: Let’s Talk Safety!How to Tips to Talk Safety Worker to Worker Focus on Problem Solving and the Positive Outcomes of Talking Safety! Focus on Actions or Situation, Not the Individual! Start with the Positive; “I know you have done the job before, but I see an at-risk action and I want to point it out; I don’t want to see you get hurt” Describe What You See; “The motor isn’t locked out and the job you are doing puts your hands in the line of fire” Listen for a Response or Ask for a Response; “That’s how I see it, what about you?” Discuss the Actions or Situation to Agree on Safety Actions; “You’re right, locking out the motor is the best way for me not get hurt!”
19 Worker to Worker: Let’s Talk Safety!What If The Person Gets Angry or Upset? Stay Calm and Focus on Safety; Don’t Give Up and Allow the At-Risk Action to Continue! Remember, Not Everyone Will Approach Us in the Best Way When Talking Safety! Be Sure to Look Past How the Person Talks to You and Focus on Safety and Not the Personality of Your Fellow Employee! Don’t Prejudge Your Fellow Employee’s Unwillingness for Constructive Safety Talk! We Can’t Allow an At-Risk Action to Continue Based on How The Other Person May Respond!
20 PEOSH Inspections Inspections CategoriesComprehensive: Substantially complete and through inspection of all potentially hazardous areas of the workplace. Partial: Focus is limited to certain potentially hazardous areas, operations, conditions or practices at the workplace Inspections shall be during regular business of the workplace except when special circumstances indicate otherwise Applicable to Department of Labor and Health; each one targets PEOSH; Labor looks at workplace safety, Health focus on Right-to-Know. J.A. Montgomery recommends you always allow PEOSH to conduct the inspections.
21 PEOSH Inspections Presentation of Credentials - The inspection begins with the presentation of the Compliance Safety and Health Officer’s (CSHO) credentials that include a photograph. Opening Conference - The CSHO will describe the scope of the inspection, walk-around procedures, employee representation and employee interviews. The employer then selects a representative to accompany the compliance officer during the inspection. An authorized representative of the employees, if any, also has the right to go along. In any case, the CSHO will consult privately with a reasonable number of employees during the inspection. Selecting Employee Representatives Change to PEOSH If Then . . . employees are represented by a the union will designate the employee recognized bargaining representative, representative to accompany the CSHO. there is a plant safety committee and the employee committee members or the no recognized bargaining representative, employees at large will designate the employee representative. there is neither a recognized bargaining the employees themselves may select their representative nor a plant safety representative, or the CSHO will determine committee, if any other employees would suitably represent the interests of employees. there is no authorized employee the CSHO must consult with a reasonable representative number of employees concerning S&H matters in the workplace. Such consultations may be held privately.
22 PEOSH Inspections Records Review - NJOSH-300 Logs Injury and Illness for three (3) prior years Walk-around - The CSHO and representatives will walk through the portions of the workplace covered by the inspection, looking for hazards with a likelihood of employee injury or illness. The CSHO may interview non-managerial employees during the walk-around. During the walk-around, the CSHO may point out some apparent violations that can be corrected immediately. While the law requires that these hazards must be cited, prompt correction is a sign of good faith on the part of the employer.
23 PEOSH Inspections Closing Conference – Afterwards, the CSHO holds a closing conference with the employer and the employee representatives to discuss the findings. The CSHO describes the possible courses of action an employer may take following an inspection that could include an informal conference with PEOSH or contesting citations and proposed penalties. The CSHO also discusses consultation services and employee rights.
24 PEOSH Inspections Results: PEOSH may issue citations/fines; Order to Comply. The citations will describe PEOSH requirements allegedly violated, list any proposed penalties and give a deadline for correcting the alleged hazards. Violations are categorized as willful, serious, other-than-serious, de minimis, failure to abate, and repeated. In settling a penalty, PEOSH has a policy of reducing penalties for employers acting in good faith. For serious violations, PEOSH may also reduce the proposed penalty based on the gravity of the alleged violation.
25 PEOSH Inspections Posting – PEOSH requires employers to post the Order to Comply immediately upon receipt by the employer. It shall remain posted until each violation has been abated or fifteen (15) working days whichever is longer. Informal Conference - When PEOSH issues an Order to Comply, it also offers an opportunity for an informal conference to discuss citations, penalties, abatement dates or any other information pertinent to the inspection. Employers have fifteen (15) working days after receipt of citations and proposed penalties to formally contest the alleged violations and/or penalties by sending a written notice.
26 PEOSH Most Frequently Cited Safety and Health StandardsPEOSH Inspections PEOSH Most Frequently Cited Safety and Health Standards Quarterly Reports Department of Labor Workforce Development Safety Standards: Recordkeeping, General Duty Clause, Permit Required Confined Spaces, Electrical, PPE, Hazard Communication, Emergency Action Plans, Control of Hazardous Energy, etc. Department of Health Health Standards: Indoor Air Quality, Asbestos, Medical Services and First Aid, Bloodborne Pathogens, Respiratory Protection, Hazard Communication, etc. Self-Assessments/Inspections for Regulatory Compliance
27 2017 Safety Coordinators’ RoundtableSafety and Health Websites https://www.cdc.gov/niosh/ https://www.osha.gov/
28 2017 Safety Coordinators’ RoundtableWill You Watch Out for My Safety? Do You Want Me to Watch Out for Your Safety? It’s The Right Thing to Do!