1 Branch Officials’ Conference17th January 2017 Hinckley Island Hotel
2 Communications Magnus Gorham, Director of Democracy & Governance Maria Barrow, Governance Officer
3 Office 365 and Annual Conference 2017Magnus Gorham, Director of Democracy & Governance
4 Russell’s Statement “Every branch secretary should be able to send a simple directly to an accurate list of all their local members at the press of a button. I feel no need to police content in advance. There are, of course, some nuances to this: It needs to be compatible with our data protection responsibilities, including not revealing personal addresses or contacting people who have opted out. It should be connected to our database, not any locally stored mailing lists. It would be ideal to be able to split the list by category (HT, DHT, etc.) but in some ways I am less fussed about this – it stops officials from excluding any groups and they could put “FAO Heads” or similar if the content is specialised. Consistent branding is nice but not essential. It should be very easy to use in the context of our officials’ typical IT skills and daily working lives. I am open on the question of what access we should grant other local officials and regional officials. I am entirely flexible on the precise technical solutions to these goals. I am flexible on timing, within reason, given other competing or connected priorities.”
5 Office 365 – What we will deliverExchange online Online MS Office Applications Skype for business OneDrive secure online storage SharePoint document library Mimecast filtering & archiving Multi Factor Authentication (MFA) Online Branch finances - Central administration, data protection, mobile access, segregated distribution groups, centrally updated distribution groups (database linked) - Web version of MS Office applications (Word, Excel, etc) - Online collaboration, video/voice conference, instant messaging - Secure online personal storage, data protection - Secure online storage for shared documents - Data protection, subject access requests, central administration/protection - Data protection, data security - HQ finance development
6 Office 365 – What it will not deliverBranch web page Bulk platform - Facility for Branch webpage under NAHT website. - Dotmailer will be the platform for bulk , with recipient groups created from CRM, maintaining reference to member’s communication preferences.
7 Office 365 – What it enables us to deliver in futureCentrally generated signatures / inline advertisement SharePoint tools for branches / regions Office365 Forms tool A feature of the Mimecast gateway is the facility to create and apply standard signatures to all s. Personal details are generated from a central database, with style and formatting following a central template / templates. Mimecast also offers the feature for margin advertisements to be added to s, such as promoting NAHT events or training, no plan formalised for this feature as yet. The initial SharePoint deployment will consist of a document library where region and branch officials can save and share documents. The SharePoint platform offers a host of other features that may be utilised to better support the branch network,(e.g. the online branch finances system) however business need has not yet been defined. A new and as yet unexplored Office365 component is the Forms tool, which allows online forms and questionnaires to be quickly and easily created and shared. This may offer immediate benefit across the NAHT.
8 Annual Conference - motionsLead and lettered motions as per last year Deadline for receipt at HQ Thursday 23rd February Considered by Regional Secretaries and General Purposes Committee Form and guidance out this week
9 Annual Conference - bookingsEventbrite system Co-ordinated through 12 regional co-ordinators If you need to find out who your regional co-ordinator is see Maria or her Bookings go live on 23 January Deadline 17 March
10 Branch Maria Barrow, Governance Officer
11 Branch email system New classifications for emails: Official/Private;Official/Public; Official/Forward Distribution lists and reporting changes to members’ details Data protection and member confidentiality: BCC
12 How to compose an To create a new simply click on new in the top left and a new window will open allowing you to create an . Click on the BCC icon This will load the address book window. In this window you can search for your two HQ managed distribution groups. If you want to contact your serving members, double click on the list that has in education at the end, so for Kent this would be Kent in education. Once you have chosen the group of members you would like to contact click Ok to go back to your message.
13 When to use Outlook Invite members to the branch AGMUpdate on meeting with the employer Enquiry into member opinions Summary of a new policy published Passing on news from HQ Internal business among officials Member casework One to one s
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