1 CONTRACT INSTRUCTOR ORIENTATION Health, Safety and Risk ManagementTony Lackey BA,FCIP, RF Director, Risk and Insurance Nancy Delcellier, MBA, BSc, CRSP Director, Environmental Health and Safety April 26, 2017

2 Course Outline Risk Management Policy and Framework Risk AssessmentLiability Risks Waivers The Occ H&S Act Hazards and inspections Rights Emergencies Reporting (what, when, why, how)

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4 carleton.ca/financialservices/risk-management/Carleton Risk Management Policy &Risk Manual carleton.ca/financialservices/risk-management/

5 Risk Management FrameworkIs how we implement the risk management process at Carleton Is based on the recent Canadian Standard Association framework

6 Risk Management Framework DefinitionsWhat is Risk? What are some of the risks the University faces?

7 Framework defines riskis any event or action that adversely impacts the University’s ability to achieve its objectives..

8 Risk can be divided into six types: (Section 2.1.4)Strategic – events that affect the University’s ability to achieve its goals and objectives, including competitive and market factors. Compliance – events that affect compliance with laws and regulation, including safety and environmental issues, litigation, and conflicts of interest. Operational – events that affect ongoing management processes and procedures. Technological – events that affect the electronic information flow and communications, including electronic commerce, storage, disaster recovery, interfaces, development cycle, etc. Financial – events that affect profitability and efficiency, including loss of assets, and technology risks. Reputational – events that affect the reputation and public perception of the University, including political issues and negative occurrences on-campus

9 Risk Management ( Operational)

10 Risk Analysis Risk arises out of uncertainty and the significance of a risk is determined by two elements: the likelihood of an event or situation occurring, and the severity of the consequences.

11 You are planning to take your 1st year biology students on a field trip to Northern Quebec in November to study the mating habits of brown bears. What are some of the risks you should be thinking and planning for?

12 Risk Assessment Field trip considerations Transportation RisksMedical Access and Insurance? Over/Under 18 years Sexual violence/harassment Accessibility/Accomodation Site specific issues Weather Terrain Aggressive animals Accommodations (where sleeping?)

13 Risk Registry – from 2015 Risk Review

14 Liability 3 types Tort Contract Statutory or Regulatory

15 1. Negligence Duty of CareWhat a reasonable person would or would not do given the circumstances Loco Parentis

16 Waivers Legally binding contractParticipant agrees not to hold the organization responsible or “liable” for any injuries as a result of participating.

17 Risk Management Manual

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19 Not always cartoons!

20 Occupational Health and Safety Act (OHSA)The OHSA provides the basic framework for making Ontario’s workplaces safe and healthy.

21 Internal Responsibility Systemdirect responsibility contributory responsibility President Joint Health and Safety Committee VPs, Deans, Directors EHS The basic principle of the Act… Everyone in the workplace is responsible for health and safety The workplace parties themselves are in the best position to identify health and safety problems and to develop solutions How well the system works depends upon whether there is a complete, unbroken chain of responsibility and accountability for health and safety. The government (Ministry of Labour) will act when the IRS fails Hazard identification and assessment Hazard control Ongoing inspections Orientation and training Emergency response Incident investigation Cyclical review of programs Supervisors Other Departments Workers

22 What are three key responsibilities of a Supervisor?Whose responsibility is it to report a hazard in the workplace? Who is a Worker? Is training mandatory? What training?

23 Supervisor Responsibilities (OHSA)Explain actual and potential dangers involved in the work. Ensure that workers are performing their jobs safely. Provide or ensure training Report any accidents or injuries Your general duties as a supervisor also apply to workplace violence and harassment prevention. Ensure you are familiar with the Carleton University policy and program.

24 Is the Internal Responsibility System (IRS) Working?

25 Controlling the HazardsYoung Workers: Health and Safety 101 Once you recognize a hazard and subsequent risk, it’s time to control the risk. There are many strategies for controlling hazards in the workplace. 1o At the Source 2o Along the Path 3o At the Worker

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29 Three Rights in H&S Right to Know Right to Participate Right to RefuseHazards? Potential Hazards? How to work Safely? Right to Participate Through the JHSC, your union, or other Right to Refuse NO – is too dangerous!

30 Emergency Procedures Injury Reporting Incidents DUS @4444 = 911 ENSFires Spills Explosions DUS @4444 = 911 ENS

31 Good Catches Changing the future!!!!Preventing the Accident from happening

32 Injury Reporting DUS at ext 4444All injuries must be reported to the supervisor immediately All injuries/illnesses requiring health care and losing time must be reported to the (WSIB) through HR Incidents resulting in death or critical injury must immediately be reported to the Ministry of Labour and JHSC through EH&S DUS at ext 4444

33 Evacuations Need to evacuate!!! Safe Destination SitesYou need to evacuate your classes/labs! Safe Destination Sites

34 Help Topics Accident and Incident Prevention Emergency ProceduresLaboratory Safety Biosafety, Radiation Safety, Laser Safety, TDG Fire and Life Safety Workplace Violence and Harassment Prevention Risk Assessment and Hazard Identification Controlled Goods Ergonomic Assessments Asbestos Management Indoor Air Quality Noise Assessments Health and Safety Training Risk Management Insurance

35 Set a Good Example Practice what you preach. This means:Comply with the OHSA Follow safe work practices Correct unsafe work if you see it Encourage an environment where health and safety is “how we do business” Verbal: It’s important that you walk the talk and set a good example for the workplace. The message you send to your workers if you do not or if you ignore witnessed health and safety infractions is that safety doesn’t really matter. That’s not the message you want to send and it’s not the message your employer nor the OHSA expects you to send.

36 Your EHS and Risk Team Tony Lackey Nancy Delcellier EHS Office (O) ext 1473; (c) Nancy Delcellier (O) ext 1108; (c) EHS Office (O) ext 3000

37 Microsoft Engineering ExcellenceResources Risk management manual Travel registry (ISSO) Occupational Health and Safety Act MOL website (supervisor info) CUPE2424 H&S resources Microsoft Confidential