1 COST Action TU 0601 Robustness of StructureKick-Off Meeting Dr. Thierry Goger – Science Officer
2 COST Office Contact PointsTransport and Urban Development Domain (TUD) Dr. Thierry GOGER Science Officer Office: +32 (0) Mobile: +32 (0) Carmencita Malimban Administrative Officer Office: +32 (0) COST Office 149 avenue Louise, 1050 Brussels, Belgium Home page: Fax: +32 (0)
3 AGENDA Welcome Adoption of the agenda Presentation of the delegationsGeneral information on COST mechanism and on the funding of coordination Status of the Action Agreement on the internal rules of procedure for the MC Election of the Chair and Vice Chair
4 AGENDA Welcome Adoption of the agenda Presentation of the delegationsGeneral information on COST mechanism and on the funding of coordination Status of the Action Agreement on the internal rules of procedure for the MC Election of the Chair and Vice Chair
5 AGENDA Working plan for the implementation of the COST ActionObjectives and working group Working method / organisation & management Distribution of tasks and election of WG leaders Time table Budget plan Place & date of next meeting Miscellaneous Closing
6 AGENDA Welcome Adoption of the agenda Presentation of the delegationsGeneral information on COST mechanism and on the funding of coordination Status of the Action Agreement on the internal rules of procedure for the MC Election of the Chair and Vice Chair
7 AGENDA Welcome Adoption of the agenda Presentation of the delegationsGeneral information on COST mechanism and on the funding of coordination Status of the Action Agreement on the internal rules of procedure for the MC Election of the Chair and Vice Chair
8 9 COST Domain CommitteesWhat is a COST Action? COMMITTEE OF SENIOR OFFICIALS (CSO) Council COST Secretariat COST National Coordinators COST OFFICE 9 COST Domain Committees ….. TUD …… …….. ……. MC COST Actions (~200) WG WORKING GROUPS (NETWORKS) …… ~ researchers Scientific Domain MC = Management Committee
9 COST Countries The 27 EU Member StatesEFTA Member States Iceland Norway Switzerland Acceding & Candidate Countries Croatia FYR of Macedonia (FYROM)* Turkey Other Countries Republic of Serbia * COST Co-operating States Israel * not associated with FP
10 COST Actins: Global participationTotal number of participations in running Actions: 155 (incl. 6 NGO) Australia - 8 Argentina - 2 China - 10 Japan - 9 Canada - 25 New-Zealand - 2 South Africa - 3 Albania - 1 Bosnia & Herzegovina - 2 Armenia - 1 Ethiopia - 1 Eritrea - 1 Ukraina - 18 Russia - 38 USA - 21 Rep of Korea - 1 China (Taiwan) - 1 China (Macao) - 1 Brazil - 2 Algeria - 1 India - 1
11 COST-TUD ~ 20 Actions, ~ 1000 OrganisationsCo-ordinating Long Term Research on Sustainable Transport and Urban Planning Policy Design of Structure Systems and Development of Urban Infrastructures Urban Architecture and Civil Constructions The Management of the Transport Systems, Infrastructures and Urban Structures Relationship with European Programmes in the relevant fields
12 Positioning of COST-TUD, Nature of ResearchTop-Down Approach FP 7 COST-TUD EUREKA Bottom-Up Approach Basic Research Applied Research Innovation/ Exploitation
13 Positioning of COST-TUD, Coordination of ResearchTop-Down FP 7 Bottom-Up COST-TUD EUREKA Projects Programmes Policies
14 Evolution of COST TUD Actions
15 TUD in COST Urban Land Use & DevelopmentTransport Systems & Infrastructures Fostering international research networking activities of scientists and experts dealing with: transport systems and infrastructures, urban land use and development, architecture and design, and civil engineering issues. Focus on multi- and interdisciplinary approaches Few thematics are common to the 4 sub-domains, as … Others are more closely associated with one sub-domain, as… Architecture & Design Civil Engineering
16 COST-TUD Portfolio Transport Systems & Infrastructures Urban Land Use & Development 351, 352, 353, 354, 355, 356, 357, 358, TU0603 C18, C20, C22, C27, TU0602 C16, C23, C24, C26, TU0601 Portofolio shows a certain equilibrium in the number of actions per sub-domain. Transport sub-domain contains 9 actions, Urban land use 5 actions, Civil enineering 3 And architecture 5. C19, C21 , C25 Architecture & Design Civil Engineering
17 COST TUD Keywords Transport Systems & InfrastructuresUrban Land Use & Development Urban dynamics Land ressources Road pavements Performance, Indicators, Contaminants Safety Accident, Prevention Social sustainability Assessment, Urban community Intelligent transport Information system Flood management Flood impacts, Urban areas Environmental Sustainability Assessment, Indices, CO2 emissions, Behaviour Pedestrians Walking conditions Communication Information system Building envelopes Housing stock Few keywords describe quite well the main topic of each thematic, as… You can notice that assessment, performance and Indices constitue the most important issues in the Domain TUD, which is in keeping with objective of the 7 Framework Programme in Transport area. Services Mobility, Performance assessment, Indices Urban infrastructure Vulnerability, Crisis situation Robustness of Structures Risk-based approach, Efficiency Architecture & Design Civil Engineering
18 Performance assessment,COST TUD Keywords Transport Systems & Infrastructures Urban Land Use & Development Urban dynamics Land ressources Road pavements Performance, Indicators, Contaminants Safety Accident, Prevention Social sustainability Assessment, Urban community Intelligent transport Information system Flood management Flood impacts, Urban areas Environmental Sustainability Assessment, Indices, CO2 emissions, Behaviour Pedestrians Walking conditions Communication Information system Building envelopes Housing stock Few keywords describe quite well the main topic of each thematic, as… You can notice that assessment, performance and Indices constitue the most important issues in the Domain TUD, which is in keeping with objective of the 7 Framework Programme in Transport area. Services Mobility, Performance assessment, Indices Urban infrastructure Vulnerability, Crisis situation Robustness of Structures Risk-based approach, Efficiency Architecture & Design Civil Engineering
19 What is funded by COST? Science management meetings (MC + WG)Scientific workshops Short Term Scientific Missions (STSMs) Training Schools Dissemination
20
21 COST GRANT SYSTEM
22 COST GRANT SYSTEM Example of Budget PlanMeeting travel costs EUR Workshop support EUR STSM EUR Publication EUR Sub-total EUR Secretariat max. 15 % of expenses EUR Total EUR
23 COST GRANT SYSTEM
24 COST GRANT SYSTEM
25 COST GRANT SYSTEM Web-Based IT Tool Principles Objectives:Supporting tool for grant holder: print attendance list; manage Instruments (meeting, STSMs …) On line reporting Objectives: Sharing of Scientific information (search on key-words) Dissemination of information In the future Training for grantholders by COST Staff Userguide for grantholders
26 Which Domain are running COST grants ?ICT Domain : 21 grants ESSEM Domain : 2 grants ISCH Domain : grants
27 Who runs a COST grant ? Country institution COST ActionBE SCK-CEN, Mol CH EPFL Lausanne ter ETH Zurich ; 295 DE Forschungsgemeinschaft Funk e.V 281 IEM Max-Planck-Institut fur Astrophysik 282 Rhein-Westfalische Technische Hochschule 293 DK Aalborg University ASC Antenna Systems Consultant Aps 284 UF Data Analysis ES Universidad Carlos III de Madrid 276 Universitat de Barcelona A34 Universitat Politecnica de Catalunya 277 FI Liekki Oy Tamepere University of Technology 290
28 Who runs a COST grant ? FR CNRS, Paris A35 INPT 272GR Athens Information Technology Centre 291 HU Central European University, Budapest A30 IT Firenze Tecnologia Universita' di Pavia PL Institute of Meteorology and Water Management 726 PT Instituto Superior Tecnico ; 279 SI University of Ljubljana TR Hacettepe University TUBITAK UK NERC, Swindon Queen Mary's University of London 292 Queen's University Belfast 283 Rutherford Appleton Labs 296 University of Hertfordshire 275 University of York ; 297
29 AGENDA Welcome Adoption of the agenda Presentation of the delegationsGeneral information on COST mechanism and on the funding of coordination Status of the Action Agreement on the internal rules of procedure for the MC Election of the Chair and Vice Chair
30 COST TU0601 Status of ActionAction details MoU: 289/05 CSO Approval: 20/11/2006 Entry into force: 28/02/2007 End of Action: 10/04/2011 Chair: ? Rapporteur: Prof. Kiril Gramatikov WebSite: ? Signatures Already signed: 10 countries Intention to sign: 4 countries
31 AGENDA Welcome Adoption of the agenda Presentation of the delegationsGeneral information on COST mechanism and on the funding of coordination Status of the Action Agreement on the internal rules of procedure for the MC Election of the Chair and Vice Chair
32 Article 1 The Management Committee (MC) for COST Action TU0601 has been set up in accordance with the provision of Chapter VII (the Management Committee) of the doc. COST 299/06 ("Rules and Procedures for Implementing COST Actions"). The MC shall consist of no more than two representatives for each Signatory and no more than one representative for each non-COST institution admitted to participate in the Action. The members of the MC shall be appointed for the duration of the Action. The COST Office shall be notified of any amendments to such appointments.
33 Article 2 The main responsibilities of the MC are defined in particular in Chapter VII - the Management Committee with some additional provisions in Chapter VIII - Reports and Chapter IX – Property rights. Article 3 Each Signatory shall have one vote in the MC. If a member representing a Signatory is unable to attend, this power may be delegated to an officially appointed deputy. Members representing non-COST institutions have the right to express their views but not to vote.
34 Article 4 The members of the MC, with the agreement of both the relevant COST National Coordinator and the MC Chair, may appoint experts or advisors to accompany them or substitute for them in case of absence. Attendance at the meeting shall be strictly limited to members and their appointed experts or advisors as well as to specialists invited in connection with specific items on the agenda. Only MC members and officially invited experts will be entitled to be reimbursed. Subject to the approval of the MC and budgetary cover, any member may also invite representatives of international organisations or experts from non-signatory Countries to participate as observers in some of its activities in accordance with requirements.
35 Article 5 The MC may decide that some of its discussions or certain Minutes of meetings and other documents be considered confidential. Documents are not considered confidential unless this is clearly stated on the front page. The information supplied by the members of the MC shall not be published without their agreement.
36 Article 6 If in the course of this Action results are obtained or expected, which could give rise to intellectual (industrial or non industrial) property rights, the MC shall take the necessary steps, be it by written agreement among the participants or otherwise, in order to protect these rights, with respect to the principles set out in Chapter IX of the "Rules of Procedure for implementing COST Actions".
37 Article 7 The MC shall appoint from among its members representing Signatories, by a simple majority vote, a Chair and a Vice-Chair for the duration of the Action. If the Chair is unable to attend, his/her place shall be taken by the Vice-Chair. In the event of the premature termination of the appointment of the Chair or Vice-Chair, they shall be replaced for the remainder of the term of office in question, again by a simple majority vote.
38 Article 8 Meetings of the MC shall be officially held only if at least two-thirds of the Signatories are represented. The decisions of the MC shall be taken by a simple majority of the Signatories present and voting. If appropriate, a secret ballot may be carried out and the votes shall be counted by the COST Office representative. In the event of a tie, the procedure may be repeated.
39 Article 9 The MC shall be convened by the Chair as often as required for the performance of its tasks, and should meet at least once per year. It may also be convened at the request of members representing at least three Signatories.
40 Article 10 Support for the MC shall be provided by the COST Office, or by a competent authority or research institution in one of the Signatory States, or directly by the Action MC in the case of support through the annual grant system. In the latter case, a grant holder institution is appointed (normally that of the Chair or Vice-Chair of the MC) provided it can demonstrate appropriate competence in administrative and financial matters (see Article 11).
41 Article 11 Correspondence shall be dealt with by the COST Office, which shall be responsible for all contacts with the Chair, Vice-Chair and members of the MC other than in the case of the annual grant system (see Article 10). The COST Office will receive copies of all correspondence. Documents to be distributed by the COST Office or the grant holder at the meetings should be sent at least three weeks before, for their duplication. For last minute documents to be distributed during meeting sessions, a sufficient number of copies should be brought, in order to avoid duplication on the spot. Whenever possible, documents should be duplicated and mailed by the authors directly to the participants and the COST office/grant holder. The COST Office will maintain master copies of all documents when it provides the secretariat. In the case of Actions supported under the COST grant system, this is the responsibility of the grant holder.
42 Article 12 Meetings shall be held where the MC considers it advisable to meet, at the invitation of an institution in a signatory State. The COST Office shall only undertake the organisation of the meetings held in Brussels. The cost of organisation of meetings elsewhere shall be borne by the host country. Article 13 The working language of the MC is usually English. Documents from the COST Office will be issued in this language.
43 Article 14 The travelling expenses incurred by and allowances due to a maximum of two members and for a maximum of three meetings per year of the MC will be borne by the COST budget for representatives of a Signatory eligible for reimbursement. Details of the reimbursement are covered by the “Rules for reimbursement of expenses for experts eligible for reimbursement”.
44 Article 15 These Rules of Procedure may be amended by the MC following a valid vote as long as the changes do not contravene the basic principles set out in these Articles nor the “Rules and Procedures for implementing COST Actions” or adversely affect the functioning of the Action. Proposals for the amendment of these rules shall be circulated one month prior to their discussion to the members of the MC and to the COST Office.
45 AGENDA Welcome Adoption of the agenda Presentation of the delegationsGeneral information on COST mechanism and on the funding of coordination Status of the Action Agreement on the internal rules of procedure for the MC Election of the Chair and Vice Chair
46 AGENDA Working plan for the implementation of the COST ActionObjectives and working group Working method / organisation & management Distribution of tasks and election of WG leader Time table Budget plan Place & date of next meeting Miscellaneous Closing
47 AGENDA Working plan for the implementation of the COST ActionObjectives and working group Working method / organisation & management Distribution of tasks and election of WG leader Time table Budget plan Place & date of next meeting Miscellaneous Closing
48 COST TU0601 Status of ActionYear buget Status 2007 (until 30 June 2007) Action budget = € Remaining budget = € 1 Jully June 2008 Action budget = € Remaining budget = ? € STSM Status & applications 2007: ?
49 COST TU0601 Status of ActionPublications & annual report Next one: August 2007 Mid-Term Evaluation 19-21/09/2007 Oral presentation by the chairs Public event
50 AGENDA Working plan for the implementation of the COST ActionObjectives and working group Working method / organisation & management Distribution of tasks and election of WG leader Time table Budget plan Place & date of next meeting Miscellaneous Closing
51 AGENDA Working plan for the implementation of the COST ActionObjectives and working group Working method / organisation & management Distribution of tasks and election of WG leader Time table Budget plan Place & date of next meeting Miscellaneous Closing
52 AGENDA Working plan for the implementation of the COST ActionObjectives and working group Working method / organisation & management Distribution of tasks and election of WG leader Time table Budget plan Place & date of next meeting Miscellaneous Closing
53 COST Office Contact PointsTransport and Urban Development Domain (TUD) Thierry GOGER Science Officer Office: +32 (0) Mobile: +32 (0) Carmencita Malimban Administrative Officer Office: +32 (0) COST Office 149 avenue Louise, 1050 Brussels, Belgium Home page: Fax: +32 (0)