1 Digitising and uploading the stories Ylva Berglund Prytz ylva.berglund@it.ox.ac.uk http://runcoco.oucs.ox.ac.uk/1914 Photos by Kate Lindsay, Alun Edwards, Frank Drauschke, Stephen Bull, Caroll Mitchell, Ylva Berglund Prytz

2 Why are we doing Roadshows?

3 Dublin roadshow in the news (RTE) http://www.rte.ie/news/av/2012 /0321/media-3234751.html

4 Presentation title, edit in header and footer (view menu)

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7 HOW DO WE GET THE STORIES AND IMAGES ONTO THE WEBSITE?

8 Welcome Press Inter view Check-in/out desk Photo Subject expert Storage Wai ting Exhibition PC 1 2 INTERVIEW 3 Postprocessing Cataloguing Follow-up AFTER 4 Floor manager Security Venue support WELCOME DIGITIZING

9 WELCOME DESK Each contributor gets a queue number and information (agreement form, project info)

10 Interview Recording the story

11 OBJECTS: Group photo of Ltn Smith and friends Dogtag on string, belonged to Smith Five letters from Smith to his sister Ltn Smith did this and this happened and this is how we know and how the objects ended up where they are… Story recorded and objects described (on paper or computer) ….

12 Interviewer gives each object/set of objects one number 351 : Three buttons 352 : Medal 353 : Dog tags 354 : 10 postcards

13 28 John Smith 0791 1234 5678 ABC 186 Group photo 187 Dog tag 188 Letters (5) Object number … and adds it to the list (one list/contributor)

14 Place object with its number in folder or similar. Keep objects and list together (one box and list per owner).

15 Take objects and list to the Digitisation Desk Desk staff hand objects to digitisers and keep track of progress

16 28 John Smith 0791 1234 5678 ABC 186 Group photo 187 Dog tag 188 Letters (5) Scan 1 Carol Desk staff make note on list about where objects are being digitised

17 28 John Smith 0791 1234 5678 ABC 186 Group photo 187 Dog tag 188 Letters (5) Scan 1 Carol 10.12 10.05 10.12 Digitisation desk notes when objects have been digitised Objects are taken to the ‘Returns desk’

18 Returns Desk Can be same place as Digitisation Desk or Welcome Desk Desk staff checks that all objects are returned. Owner signs list

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20 DIGITISING THE OBJECTS

21 Scan or photograph

22 Scanning Good for papers, faint print, flat objects. SLOW…

23 Desk-top scanners are good enough but slow Book scanners can be useful if available

24 Set-up important Preview File names One scan -> multiple files Scanner settings: see guidelines Scanning

25 Photography Can be used for all kinds of objects Fast, flexible

26 Copy-stand with lights Light very important! Camera on tripod. Separate lights Aim to minimize post-processing

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28 Be flexible

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30 Take first picture with ticket

31 Take several pictures of objects

32 Feel free to include ‘extra’ pictures (when time) Capture front and back

33 POSTPROCESSING

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37 1.Crop 2.(Improve) 3.Re-size and compress 4.Label

38 Crop

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41 Enhance Rotate Straighten Light Contrast Colour / White balance … Taken w camera at angle -> image distorted Very dark with shadows

42 If the objects are in the same place (same light), you may be able to ‘bulk’ edit

43 Re-format for Web Re-size: longest side 1600 pixels Compress so file size < 2 MB (300 dpi, if not too large) Keep the original high-quality file for archiving/other uses

44 Label Put all images for one ticket into one folder 12 19 PDF If more than 4 images / story -> create a pdf with all images and add

45 Stories and images are added to (or edited on) the website afterwards

46 http://europeana1914-1918.eu

47 Working with the press

48 Digitising and uploading the stories Ylva Berglund Prytz ylva.berglund@it.ox.ac.uk http://runcoco.oucs.ox.ac.uk/1914 Photos by Kate Lindsay, Alun Edwards, Frank Drauschke, Stephen Bull, Caroll Mitchell, Ylva Berglund Prytz