1 DSCC Small Business Program OverviewSupplier Conference DSCC Small Business Program Overview and Sourcing Initiatives Eleanor Holland DSCC-DU (614) August , 2003

2 DLA’s Business Customers PRODUCTS: SERVICES: Consumable Spare PartsFuel Energy Food Medical Apparel Construction 83% of All Military Needs Met by DLA 100% of Military Needs for Energy, Food, Medical & Apparel Met by DLA 4.1 MILLION ITEMS Customers Deployable Units Fixed Bases Industrial Activities Allies Other Federal Agencies FAA NASA Coast Guard TSA SERVICES: Acquisition E-Business Log Info & Document Automation Warehousing & Distribution Reutilization & Disposal National Stockpile

3 DLA SUPPLY CENTERS DSCC DEFENSE SUPPLY CENTER COLUMBUS3990 EAST BROAD STREET COLUMBUS, OH TEL: (614) or Web Site: DSCR DEFENSE SUPPLY CENTER RICHMOND 8000 JEFFERSON DAVIS HWY RICHMOND, VA TEL: (804) or Web Site: DSCP DEFENSE SUPPLY CENTER PHILADELPHIA 700 ROBBINS AVENUE PHILADELPHIA, PA TEL: (215) or Web Site:

4 Defense Supply Center ColumbusDSCC Nearly $3 billion in annual sales One of the largest suppliers of weapons system spare parts in the world 24,000 Military and Civilian Customers Nearly 7,000 Contractors Approximately 2,400 Employees 4.9M Orders Annually (37%)* More than 1.6 million different items managed (45%)* * % of DLA Total

5 Business Counseling CenterEquipped with six complete workstations for vendor use as well as conference areas to network with DSCC associates Small Business Counselors and Specialists are on hand to answer questions, or conduct one-on-one instructional sessions BCC handles all vendor inquiries regarding doing business with DSCC, and manages the DIBBS hotline. Small Business employees participate in outreach efforts to help achieve socio-economic goals, and operate TKO Seminars

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7 Small Business Set-AsidesPurpose and Policy for Small Business Set-Asides FAR (a) and (a) To award certain acquisitions exclusively to small business concerns to meet the goal and policy of Government “to provide maximum practicable opportunities in federal acquisitions to small business.”

8 Small Disadvantaged Businesses (SDBs)Small Disadvantaged Business Certification Program Strictly pertains to benefits in federal procurement Make the SDBs eligible for special bidding benefits 8(a) Business Development Program Offers a broad scope of assistance to socially and economically disadvantaged firms 8(a) firms automatically SDB certified Benefits of SDB Certification: SDBs are eligible for price evaluation adjustments of up to 10% Provides evaluation credits for prime contractors who achieve SDB subcontracting targets Eligibility Requirements: At least 51% owned and controlled by a socially and economically disadvantaged individual(s) Net worth < $750,000, excluding equity of the business and residence Must meet applicable size standards for small businesses in their industry

9 What are the basic requirements an 8(a) applicant firm must meet?8(a) Small Businesses What are the basic requirements an 8(a) applicant firm must meet? Must be a small business Must be unconditionally owned and controlled by one or more socially and economically disadvantaged individuals who are of good character and citizens of the United States Must demonstrate potential for success

10 Who are Socially Disadvantaged Individuals?Black Americans Hispanic Americans Asian Pacific Americans Native Americans (American Indians, Eskimos, Aleuts, and Native Hawaiians) Members of other groups designated by SBA

11 Women Owned BusinessesContract Assistance for Women Business Owners (CAWBO) Marketing - Provides 100+ links to federal procurement info/opportunities Best Practices - Mentor Protégé Programs, On-line Training’ Procurement Counseling Teaming - Facilitate Teaming Arrangements Financing - SBA guaranteed loan programs

12 Are You Qualified as a HUBZone Small Business?Oct 02 – Mar 03: DSCC Awarded $21.8M to HUBZone Firms HUBZone Deliveries Oct 02 – Mar 03: Averaged 22 Days Early Not Qualified Qualified by Income & Unemployment Rate Qualified by Income Redesignated Indian Reservation Qualified by Unemployment Rate Metropolitan Area For Complete HUBZone Information, Log-on to https://eweb1.sba.gov/hubzone/internet/

13 Service Disabled Veteran Owned (SDVO) Small BusinessesVeterans Entrepreneurship and Small Business Development Act of 1999 (Public Law ) Provides technical, financial, and procurement assistance to veteran owned small businesses SDVO Goals In Federal Procurement : “The Government-wide goal for participation by small business concerns owned and controlled by service-disabled veterans shall be established at not less than 3 percent of the total value of all prime contract and subcontract awards for each fiscal year” Issues: No set-aside for SDVOs – just a goal! No complete database of SDVOs Most Known SDVOs are Service Providers – Not Manufacturers

14 FY03 SMALL BUSINESS GOALS AND STATUSGOAL THRU JUNE 03 Small Business % 56.1% Small Disadvantaged Business % % Women Owned Small Business % 5.2% HUBZone Small Business % 1.4% Service Disabled Veteran Owned % .10% Small Business

15 BEFORE YOU CAN SELL TO DSCCGet a D-U-N-S number from Dun and Bradstreet. ( ) Takes about 10 minutes and is free of charge Or register for your DUNS number at: https://www.dnb.com/product/eupdate/requestOptions.html Register in the Central Contractor Registration (CCR) system at: (Completely fill out socio-economic information) If you are a Small Business – Register on SBA’s PRO-Net site PRO-Net is a search engine for contracting officers, a marketing tool for small firms and a "link" to procurement opportunities Be able to receive electronic funds transfers Have Fax and capability

16 Training Knowledge Opportunities DatesBusiness Counseling Center & Office of Small & Disadvantaged Business Utilization                                                              Doing Business With DSCC: Getting Started Procurement Technical Assistance Center Small Business Programs Alternate Offers – how to get approved Packaging – what the government wants Drawings/ and Bid-sets DoD EMall – Be on-line for our Customers DSCC Internet Bid Board System (DIBBS) Payment Processing Freedom of Information (FOIA) – your rights Meet Buyers and Technicians one-on-one Training Knowledge Opportunities Free Seminars Dates Sept 16-17 Oct Nov Make your Reservation on-line at:

17 Contracting 101 Federal Business Opportunities (FedBizOpps) (Formerly Commerce Business Daily) Web site to find all Federal procurements > $25,000 Acquisition Regulations Federal Acquisition Regulation (FAR) Provides procedures for all Federal procurements Defense Federal Acquisition Regulation Supplement (DFARS) Supplements FAR and applies to DoD procurements DLA Directive (DLAD ) Supplements FAR and DFARS and applies to DLA procurements DSCC Clauses, Provisions and Master Soliciatations .

18 Contracting 101 (cont’d) Solicitation TypesRequests for Quotations (RFQ) Generally under $100,000 Contractor’s quote cannot be accepted to form a binding contract The government’s order is an offer to the supplier to buy Contract established when supplier accepts the offer, generally by performance Requests for Proposals (RFP) Generally over $100,000 Proposals may be subject to negotiations Invitations for Bid (IFB) IFBs - sealed bid process - Generally over $100,000 – rarely used Requirements must be clear, accurate and complete Negotiations will not be necessary (awarded to the low bidder)

19 Contracting 101 (cont’d) Dollar ThresholdsMicro Purchases: under $2,500 Simplified Acquisition: $2,500 - $100,000 “Large Purchases”: above $100,000 Types of Contracts Fixed Price Contracts Indefinite Delivery Contracts Incentive Contracts Time and Material Contracts Cost Reimbursement Contracts Labor Hour Contracts Letter Contracts Methods of Awarding Contracts Purchase Orders (POs) Delivery Orders (DOs) Credit Cards Federal Supply Schedules (FSS or GSA) CONTRACT

20 DSCC InterNet Bid Board SystemWhat is DIBBS? DIBBS is a web-based application to: View and submit secure quotes on RFQs View Request For Proposals (RFPs) & Invitations For Bid (IFBs) View other DSCC Business Opportunities: 1. Long Term Corporate and Tailored Support Contracts 2. DSCC EMall Opportunities 3. BSM Release One Solicitation and Response Access award information View provisions, clauses and packaging specs View price history View Technical Data Search for Buyers Access the Automated Best Value System (ABVS) (your Performance Score used by buyers in award decisions) Access DoD Procurement Gateway

21 Small Business and Strategic Material Sourcing (SMS)Obligations for SB SMS NSNs Awarded to Small Businesses Potential Small Business SMS Awards SMS NSNs on LTC Awarded to SBs FY03 FY02 FY03 Demand Value for SMS NSNs Awarded to SBs FY03 # SB SMS Items Annual Demand Value for Potential SB SMS Items HUBZone 188 $ 5.1M $ 15.6M $ 19.4M 458 $8.3M SDB 116 $ 3.2M $ 5.5M $ 6.5M 373 $ 9.7M Woman Owned 504 $ 9.5M $ 19.9M $ 27.2M 3,751 $ 48.3M Service Disabled Veteran Owned 704 $ 11.5M $ 31.2M $ 43.1M 3,961 $ 73.6M 8(a) 61 $ 2.1M $ 2M 70 $ 3.4M Other 233 $ 5.4M $ 12.3M $ 14.9M 1,724 $ 32.9M Totals $ 36.8M $ 86.4M $ 114.4M $ 176.3M All data as of end of Q3 FY03

22 Automated Best Value SystemWhat is ABVS? A computerized system Collects vendors’ existing past performance data (delivery and quality) Translates it into a numeric score Display scores in DLA Pre-Award Contracting System (DPACS) for the buyers How does my ABVS score affect me? Contracting officer uses the score as an additional evaluation factor when making best value award decisions IN OTHER WORDS – Poor Performance Today can cost you awards in the future!

23 ABVS SC0RE BREAKDOWN Scores range from 0-100999.9 indicates offeror has no performance history FSC (Federal Supply Class) Score DLA Score (history on all FSCs with DLA) Data covers 24 months, excludes most recent 60 days Delinquent 1 Day after CDD If Undelivered or partially delivered Includes contractor caused cancellations & T for Ds

24 Quality Quality Ratings Scores Quality Discrepancy CodesValidated contractor-caused noncompliance Closed complaints Product nonconformance (includes Test Lab Failures) Packaging nonconformance 24 month timeframe, excludes most recent 30 days Quality Discrepancy Codes A1-A5 Stored Material Deficiencies C1-C6 Supplies Damaged or with Expired Shelf-Life L1-L8 Wood Product Deficiencies P0-P8 Packaging Deficiencies Q1-Q7 Product Quality Deficiencies T1-T6 Technical Data Deficiencies W0-W9 Wrong Item/ Incomplete Item Shipped X1-XL Damaged Material

25 Packing Packing Discrepancy Codes P0 Improper packagingP1 Improper preservation P2 Improper packing P3 Improper marking P4 Improper unitization P5 Improper logmars P6 Improper shelf-life marking P7 Missing part number of container

26 General ABVS Info Updates occur around the 5th of the monthVendor views his own negative data & ratings on web site Vendors may verify the past performance data used in computing the rating/score Vendors may challenge invalid data Vendors must provide documentation to support challenge Vendor challenge data through the ABVS office only

27 ABVS Points of Contact Brenda Allen phone (804) 279-5377 DSCC DSCRPat McCreay phone (614) fax (614) DSCR Brenda Allen phone (804) fax (804) DSCP Tim Atwell phone (215) fax (215)

28 Accessing ABVS from DSCC Homepage

29 Accessing Your ABVS ScoreGET YOUR SCORE

30 All DLA ABVS Data and Scores Accessed thru DSCR’s Page

31 Our Commitment Right Time To meet Warfighter needs…