1 EveryOne Home Membership Community MeetingWednesday, May 2, 2017 1:00pm – 4:00pm Use the logo/image from the announcements instead of this green swirl for the cover slide. Slide will be up on screen as people come into the room. Thank you for being here today and joining in our collective effort to end homelessness in Alameda County!
2 Annual Meeting Agenda Welcome! Our System Performance in 2016Approaches to Encampments Work Plan Updates Alameda County Housing Bond Alameda County Boomerang 2018 Homeless (PIT) Count Coordinated Entry Implementation HMIS Vendor NOFA Committee Shelter Standards and Contracting
3 EveryOne Home would like to welcome three new staff!
4 Our System Performance in 2016Background —EveryOne Home published an annual progress report on system outcomes for the prior calendar year. The outcomes were local and based on our understanding of the Hearth Act outcomes Summer 2014 HUD published performance metrics for CoC that would be submitted for the system as a whole. HUD uses a CoC’s Annual System Performance Reports to score continuums in the NOFA competition and to evaluate the progress of systems toward ending homelessness In the last NOFA round we submitted the first report in our Consolidated Application. We received full credit because we could generate it. This year we will be score on how much we improve from last year. Let’s look at how we have done on five of the 7 measures.
5 Measure 1--Length of Time HomelessAvg LOTH (ES) Avg LOTH (ES & TH) 2015 85 170 2016 97 186
6 Other HUD Measures Measure 2--Returns to Homelessness within 2 years: 18% Compared to 19% in in 2015 Measure 4--Employment/Income Growth 24.8% of adults exited with increased total income Compared to 25.3% in 2015 Measure 5--1st Time HL in ES, TH or PH in 2016: 2677 Compared to 3149 in 2015
7 Measure 7—Successful ExitsSO Successful Exits SO Total Exits ES/TH/RRH Successful Exits ES/TH/RRH Total Exits PH/PSH Successful Exits PH/PSH Total Exits 2015 238 599 1660 3185 2348 2473 2016 695 1634 1410 3021 2406 2492
8 System Capacity for Housing InventoryMore than half the beds in the county are PSH 18% for ES 8% RRH compared to 15% for TH
9 Join the Results Based Accountability (RBA) CommitteeAnyone is welcome to join the RBA committee. The roles and responsibilities of the committee are: Review system performance by tracking and reporting of population indicators and performance measures Recommend initial and updated performance measures and benchmarks Recommend dashboards design to Leadership Board Ensure publication of dashboard and other published performance reports Work to integrate data from mainstream systems of care Will meet every second Monday with the next meeting on Monday, June 12th 1404 Franklin St, Suite 200, Oakland 3pm-5pm
10 Encampments in Alameda CountyOur eyes tell us that encampments are more prevalent and more visible. Homeless count data will support what our observations are telling us. Discussions are happening everywhere about how to respond effectively and humanely. Today’s conversation will contribute to developing a unified and strategic response to this growing challenge. We are asking you to work in small groups to help clarify: What is an encampment? What principles should guide our response
11 Defining Encampments: Small Group ActivityIn your small group, discuss what the following definition includes. An encampment is multiple households living together in a place not meant for human habitation over a period of time. Multiple households includes… Places not meant for human habitation includes… “Living in a place” includes… Feel free to add more or revise the given options!
12 Encampments Guiding Principles: Small Group ActivityDirections: The principles below are pulled from national and local thinking on how to best address the growing number of unsheltered people in encampments. They are the beginning of what might guide our approach as a community. The purpose of this discussion is to identify: Principles many of us feel aligned to Principles that we could support but need modification or clarifications Principles that don’t work for us Suggest others that are not captured here if relevant
13 Alameda County Housing Bond Alameda County Boomerang Work Plan Updates Alameda County Housing Bond Alameda County Boomerang 2018 Homeless (PIT) Count Coordinated Entry Implementation HMIS Vendor NOFA Committee Shelter Standards
14 Alameda County Affordable Housing Bond
15 2017 Homeless (PIT) Count Anybody know what happened on the night of January 30th/morning of Jan 31? EveryOne Counts! 2017 (HUD refers to PIT because it tells us one night estimate of the number of homeless)
16 2017 Homeless (PIT) Count Visual Count with volunteers Surveys5 Deployment Centers with 5AM/6AM start times “Guides” working with volunteers to cover census tracts Surveys Sample of those living in places not meant for human habitation, emergency shelters and transitional housing. HMIS Data Extraction Emergency shelters and transitional housing Youth Visual Count
17 2017 Homeless (PIT) Count This was a MASSIVE community effortVolunteers Guides Deployment/Training site hosts Recruiters In the street count we had a total of 345 volunteers and approximately 75% were first timers. Approximately 98% would do it again! In addition we had a total of 99 guides participate in the street count.
18 New Methodology 2017 Homeless (PIT) CountService site methodology v. street blitz Count people not engaged in system Less expensive HUD preference City-specific data
19 2017 Homeless (PIT) Count When will the data be available?May 22-26: Countywide Executive Summary which includes Overall count Household types and ages Veterans Disabling conditions Chronic homelessness Duration of homelessness City break-out and more! July: Full report with analyses sorted by sheltered and unsheltered
20 Coordinated Entry is here!HUD released Coordinated Entry Guidance 1/23/17. Communities have 1 year to become fully compliant. On track for countywide implementation September ‘17 How will Coordinated Entry change us? People with a housing crisis get more straightforward access to resources. Providers of homeless housing and services will get participants through coordinated entry referrals. Local funders will integrate policies for participating in CES into funding contracts and expectations
21 Building Our System Nearly 9 million in Whole Person Care, Boomerang and CoC funds to support operation of the Call Center and Housing Resources Centers. Awardees identified and contracts are being negotiated for a 7/1 start Additional RFPs: HMIS Legal assistance, Landlord liaison services, Housing counseling and education Technical assistance and training
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23 Integrating Our SystemHome Stretch Home Stretch has received 912 referral for permanent supportive housing. Home Stretch stakeholders have agreed on target goals to reduce the time from housing referral to placement. Operation Vets Home OVH has launched training and implementation of Housing Problem Solving and Prioritization of Chronically Homeless Vets EveryOne Home Leadership Board voted to prioritize up to 50 PSH turnover units for chronically homeless veterans who do not qualify for VA resources OVH and Homestretch will work together to plan and operationalize the prioritization
24 Systems Coordination CommitteeRoles and Responsibilities: Review housing crisis resolution system performance to determine if operations are: Consistent with approved design and standards Fair and transparent Compliant with funding regulations Working well and meeting performance benchmarks Develop and recommend operating policies, procedures and tools for operating the coordinated entry system Develop and recommend standards of care Establish Implementation and Learning Communities for launch and operation of coordinated entry Apply to join the committee by 5/17/17!
25 HMIS Vendor Timeline: Vendor responses due May 3rd at 5pmEvaluations reviewed in May; three final vendors selected and notified by May 26 Three finalist demos will take place first week of June Announcement of Vendor selection July 10th Contract start date, October 1, 2017
26 HMIS Vendor Review Panel:The review panel will be made up of five people, representing a variety of stakeholder groups and levels of involvement with the HMIS system. This group is tasked with selecting a system that is robust, intuitive, easily configurable, and supportive to both clients and the end user. BHCS and HSA, one representative HCD HMIS, one representative HMIS User/Agency, one representative EveryOne Home, two representatives
27 NOFA Committee Membership of the 2017 NOFA Committee Jill Dunner, EveryOne Home Leadership Board Laura Escobar, Bay Area United Way Gregory Garrett, City of Oakland Heather MacDonald-Fine, Alameda County Health System Marnelle Timson, HUD CoC Committee
28 NOFA Committee The NOFA is not yet out from HUD, so the timeline for the process is not fully known. However, several elements are known: GIW and Registration Notice released April 13th GIW and Registration Process Closed May 1st NOFA can be expected sometime late May or early June. HUD has indicated it hopes to give communities days. Given that the budget has passed, we are expecting HUD to stick to the June schedule. The NOFA Committee will be having its first meeting sometime in mid-May to begin working on process pieces, and HUD CoC will begin its work on strategic direction. May and early June will also likely be when the first Community Input Sessions will be scheduled.
29 Shelter Standards and ContractingIn January 2015, the Social Services Agency, Health Care Services Agency, and the Department of Housing & Community Development established a Shelter Subcommittee to address the following: Role and purpose of emergency shelter and transitional housing Capacity needed of this resource to eliminate unsheltered homelessness Projected cost of meeting this need The Shelter Subcommittee was charged with: Proposing updated operating standards for County-funded emergency shelters Recommending a standard rate structure for contracts Recommending a strategy to cover the cost of needed capacity over time
30 Broad Overview of Year Round Operating StandardsIntended to ensure crisis housing is accessible to those who are unsheltered and supports exiting to permanent housing Intended to ensure people are treated fairly, policies are clear, and programs are client-centered Programs should be low-barrier and utilize Housing First and harm reduction practices Some examples: No income requirements for program entry No requirement that people must be clean & sober to enter shelter (standards include harm reduction recommendations) No time limit on how long a person can stay; the goal is to support the person to exit to permanent housing, not back to homelessness Standards for year round shelters are available for review on the EveryOne Home website.
31 Shelter Standards Adoption ProcessThe County Homeless Collaborative administered a survey to CBO Shelter service Providers about their services. Based on the survey results, The County Homeless Collaborative drafted the Emergency Shelter Standards. The Emergency Shelter Standards were reviewed by CBO Shelter Service Providers. The County Homeless Collaborative edited the final standards Standards were approved by the Joint Health/Social Services Committee on 2/27/17. Funding agencies will ensure that CBOs have grace period to comply and are offered assistance and guidance to meet the standards.