1 July EOEP Early Childhood Network Action Team: Education UpdateShared by: Pam Perrino
2 Updates from the CCAC meeting on 06/23/2016
3 Head Start/Early Childhood Education Policy TimeLineCCMPL 101 (Head Start/Early Childhood Education Policy Timeline) Child Care Manual Procedure Letter No. 101 June 22, 2016 TO: All Child Care Manual Holders FROM: Cynthia C. Dungey, Director SUBJECT: Head Start/Early Childhood Education Policy Timeline Background: On February 19, 2016 the Ohio Department of Job and Family Services (ODJFS) posted Ohio Administrative Code rule 5101: to clearance for comment. The rule was amended to clarify policy of a publicly funded child care payment for services during the hours a child is covered under another funded program. This clarification in paragraph (E) ensures consistent statewide application of the state’s policy that if a state or federal program (i.e. Head Start or Early Childhood Education) is providing payment for a specific child the publicly funded child care program will not pay for the same time period. This rule was original filed on April 11, 2016, had a public hearing on May 16, 2016 and was on the June 6, 2016 Joint Committee on Agency Rule Review agenda. No testimony was submitted or provided at either hearing. This rule will be effective June 26, 2016. Update: As a result of the request from several Head Start and Early Head Start providers and stakeholders this policy clarification will not be enforced by the ODJFS until September 3, This will provide participating providers and their partners time to evaluate their budgets, revise where necessary and to implement any changes in accordance with the rule clarification. In addition, the ODJFS has reached out to the Office for Early Childhood Development for the Administration for Children and Families (ACF) at the U.S. Department of Health and Human Services to ensure any necessary technical assistance is provided. ACF and the ODJFS are committed to providing technical assistance toward continued effective programming. ODJFS Clearance Child Care groundWork Ohio Policy Update on Issue Barb Haxton and Linda Smith (Ohio Head Start Association)are talking with Governors office and collecting data on input. Also OAEYC and groundwork Ohio are very concerned. Currently Ohio is a layered funding state which means if a child attends H.S. a half day can not bill for a full day at local child care (for the care from 11:30 am to 7 pm which qualifies for a full day rate under ODJFS billing hours. If H.S. is in session 5 hours and they call that full day and the child attends family child care or center care for 7 hours after that not able to bill for the full amount of hours only the half day rate since half + half = whole.) for the remainder of the day. If Ohio would chose to be a extended date state this would be possible. Local Head Start and child care programs fear a loss of children thus reduction in funded slots. Alta Head Start Mahoning County is already reporting a loss of partner agencies due to the change. Mahoning County will lose $240/child per month for 70 slots = about $15,686/month x 8 months = a lost of $125,000 a year. Three programs are partnering in the head start collaboration model so each program will lose about $46,000/year and each was star rated so they are also losing their QAA dollars as well. In addition to lost dollars they also lose Curriculum and support Teacher education dollars Mentoring Coaching Training This hits the poorest of Ohio’s children which 60% are minorities.
4 Type B Work Group Mandated by HB 64Recommendations required by October 31, 2016 to increase the number of star rated Type A and Type B providers in Ohio. Findings Process burdensome Duplication in procedures Language from center base not applicable to Type A and Type B Need an updated TA service model for family child care Career pathways model makes it hard for Type A and Type B to get to a professional level 3. Group to be formed to help create strategies to increase the number of star rated programs for type A and Type B. Michael Batchelder (ASCME) from the union identified the participants that were placed on the focus group. Cost of a curriculum was prohibitive. Currently Ohio has an RFP out to write a curriculum for all ECE providers. These two curriculums once written and chosen will be free and will include an assessment piece. The assessment piece can used by programs to meet requirements until the ELA is available to all. Some conversation around if ELA would still be relevant with this new assessment being available. Angle Rhodes (from governors office for the Early Childhood Advisory Council)would like to meet yearly with the group.
5 ELA Update 32 full progressions-Formative Assessment requiring observation and documentation. It is not a test. Only 10 are required Tool helps us report on federal requirements with consistence tool across the state and programs. Can only be administered by those who receive the ELA training Does not count for points for using a screener in SUTQ as it is not a screener. Required version needs to include input from all who work with the child including teacher, bus drive, family, and etc. To be administered during the child’s daily schedule. Teachers must be trained and found reliable before they can administer. Suppose to be 4 months to 72 months, but 4 months to 36 months still has not been written. Four reporting periods Fall, spring, winter, summer. Required are fall and spring. Format 7 domains with learning progressions (32 total) Skills Knowledge Behaviors (SKB)=72 total The ten required have 24 SKB which require a minimum of one piece of evidence for each SKB. If a programs Early Learning Assessment meets requirements it can be combined with other assessments but using the 10 required gives you extra points at 4 and 5 star. Online version will be piloted to 18 programs this fall. ODE and ODJFS programs will have their own access points that will mirror each other but use language aligned to their specific mandates. (data is not shared between ODE and ODJFS programs and this needs to be addressed.) Once pilot complete and adjustments are made then online will be released to 3, 4and 5 programs. ODJFS programs will not be required before the fall of 2017.
6 SUTQ Professional Development CertificateNew rule goes into effect June 26, 2016 Rule requires a PD certificate over a biennium(same time frame for all employees regardless of hire date) time frame. Two mandated online courses for all working in the field now and in the future. For new hires these courses must be completed within the first 30 days of hire. Ohio’s Approaches to Quality (2hour) (OAQ) Ohio Child Development Overview (3 hour) (OCDO) If you have taken a child development college course in the last two years this can be waived. PD certificate goes with employee from program to program For new hires registry will prorate the hours the staff member will need. There will be three tiers requiring different number of hours of training under each. ODJFS creating a training matrix to look at PD certificate as of July 1, 2016 registry will automatically calculate. Between July 1, 2016 to July of 2017 only half biennium of hours will be required new full biennium will start effective July 1, 2017. All training extensions are gone for good effective July 1, 2016
7 Early Childhood Advisory Council Updates (ECAC)ECMH-Central Intake Focused on preschool explosion and created into delivery regions in Ohio for TA from ECMH consultants. Answering service that links programs to resources. Alta has our regional contract. Marci Masters is the contact. Family Engagement Triple P Positive Parenting. Kindergarten Readiness KRA to KRAL data analysis shows we are holding ground and making progress. Head Start Clarification-tips for compliance sheet was released and needs to be fixed. New tip sheet to be released soon. ECMH started two months ago and has already serviced 115 children state wide. Family Engagement – goal is to bring community together where they eat, pray, and play. They are looking to create a new search tool for families to find resources (Parentativity) this will be added to the RFP. KRA to KRAL- state has identified that improvement needs to occur to parent communication tools. Head Start-Ohio received TA from the Feds on this issue. As it stands now Ohio has created a rule that that does not allow Ohio to be an extended day state. They are working the H.S. Feds on TA to try and address issue. Currently the rule went into effect on June 26, : (note rule was in clearance and state received no feedback) Can not have publicly funded childcare at the time of H.S funding. There are 30,000 Head Start Kids in Ohio and of these 3, 000 are also receiving publicly funded child care. Ohio has agreed to delay enforcement of the rule until September 3, 2016. Ohio has to make a decision between layered funding and extended day funding.
8 SUTQ Statistics Data systems between ODE and ODJFS are still struggling to report data apple to apple. Data shared as of 04/15/2016 7682 programs are licensed child care centers, Type A &Type B 84% of programs have provider agreements 20% of that 84% are rated between a 1 star and 5 star. Centers and Family Child Care Type A 4,379 providers 73% have provider agreements Of those with agreements 14% are rated a 3, 4, or 5 star SUTQ Survey Results 43 more program were newly rated between 04/15/2016 and 06/23/2016 Goals to meet from the ELCG: June 30, 2017=25% of those with provider agreements need to be rated a 3-4-5 To meet this goal the stat would have to rate a minimum of 30 programs per month. Most folks as shown on the SUTQ survey and field report are saying they are going to wait until the deadline to apply. If not rated by July 1, 2020 their provider agreement will be terminated
9 Resources To Support Ready ChildrenBeach Bags to Avoid the Summer Slide National Summer Learning Association Comparing NCLB (No Child Left Behind and Every Student Succeeds Act) Supporting Dual Language Learners
10 Avoid the Summer Slide: Beach Bags available at ODE websiteSummer Beach Bags: Avoid the Summer Slide
11 National Summer Learning Association
12 Comparing NCLB and ESSAAccountability Then and Now
13 Dual Language Learner Tool KitsHead Start DLL Tool Kit Department of Education DLL Tool Kit
14 Resources on Data to Help You With Your Grant WritingChild Care Aware releases 2016 report for state data. Child Care in America: 2016 Fact Sheets Also click on the link for the 2016 Share Toolkit resource
15 Grant Opportunities Target Field Trip Grant- Grants for K-12 public, private, and charter schools deadline is August 1,2 016. Target Field Trip Grants K-12 Kaplan Grants for Early Childhood focus on early childhood welfare, early childhood education and play, and parenting education. Kaplan Foundation for Early Childhood-Grant deadline for LOI is September 30, Delta Dental Foundation Bright Futures Community Grants-Grant deadline is September 30, Focus adult and children’s oral health. Bright Future Community Grants