1 June 9, 2016 | CAP Bldg., Urdaneta City Superintendent’s Hour4TH DIVISION EXECOM MEETING June 9, 2016 | CAP Bldg., Urdaneta City Superintendent’s Hour Atty. Donato D. Balderas, Jr.

2 PART I – 11 Ways to Better Managing Schools PART II – Reiteration of Basic Policies PART III – Appointment Processes and Procedures PART IV – RPMS and its Implications to Management

3 PART I

4 better 11 WAYS TO MANAGING SCHOOLS > By: Donato D. Balderas, Jr.

5 ALWAYS WEAR THE HARD HAT- “HARD HAT AREA” - “SAFETY FIRST” - Be cautious - Look into the safety and welfare of the students - Care, concern - “PAGMAMALASAKIT” - Exercise the necessary diligence

6 2. MAKE SCHOOLS AS CAMPUSES- Academic atmosphere - Orderliness – order of things - There are effective systems - Child-friendly - No nuisances (Doctrine of attractive nuisance) - Look forward to being in the school

7 3. FIGHT AT WHERE THE TOUGHEST BATTLE IS- The battle happens at the schools - The toughest battle is with the classrooms - All help and support should be directed to the classrooms - Observe your teachers – coach them, mentor them - MOOE should reach the classrooms (It is actually shameful to have beautiful offices if your classrooms are dilapidating and your school environment is disorderly)

8 - First in… Last out x 4. BE THE LAST MAN STANDING… BE THE FIRST TOO.- Last in… First out - First in… Last out Remember the “WE ARE SOLDIERS” - Mel Gibson - Passion – contaminate them with it - Push them, inspire them - Leadership is all about influencing and to influence is to inspire people first x

9 - Put your heart and mind at what you should do for the day5. DON’T BACK YOUR CARS… YET. - When you get to your school, you have to think of the job you will do - You are there because you are to do something - Do not arrive with the thought of leaving - Put your heart and mind at what you should do for the day

10 6. LOOK FORWARD TO VICTORY… WHEN THE DUST SETTLES- Be positive that you will accomplish your goal - Action is the word - Do something, involve others, involve more, involve all! - It will be exciting and fun - Make the place dusty with actions and when the dust settles… what matters is the residue… the substance(legacy)

11 7. STRIVE TO UNIFY YOUR TEAM- Ninja Turtles: “If your team is unified, You will always succeed.” - Be a part of the solution and not the problem - Inform them, guide them, don’t play favorites - Be fair - No one should be left behind

12 8. SILENTLY WORK FOR YOUR PEOPLE – NO CONDITIONS, NO IFS, NO EXPECTATIONS OF REWARD - You will discover that other people will reward you a thousand fold - Just believe that something good will come out of your generosity and kindness - Never miss an opportunity to help, because it may not present itself again *real heroes are in the shadows: discover them and recognize them

13 9. NEVER CEASE TO BUILD BRIDGES- Collaboration - Interdependence - Close gaps - Networking *be humble to accept that you still need to learn and that there are things that you still don’t know

14 10. LEARN TO FOCUS - To be everywhere is to be nowhere - Og Mandino- Gather your strength and deliver with one solid blow the way Kung Fu masters do - Concentrate on your work and you will be amazed at what you can do

15 11. CELEBRATE EVERY DAY AS IF IT WERE YOUR LAST- Be happy - Meet people with gladness, even the seemingly undesirable and unpleasant - Everyone has goodness in them - Reverse the traditional paradigm of seeing the fault first; see first the goodness because that is always greater than the faults

16 PART II

17 REITERATION OF BASIC POLICIESNo collection/Zero collection during the Enrolment Period a. Authorized Fees to be collected later 2. Religious Instruction in the Public Schools a. DepEd Order no. 49, s. 2009 b. Constitutional Provision Article 14 sec. 3 paragraph 3 no. 3, 1987 Philippine Constitution - Authority of the priest, pastor, etc. - Parents’ Consent

18 3. Permit to Study a. Mandatory for all Teachers and Employees b. 1st Priority is the function/job/work as teachers and employees 4. Moratorium on: a. Student Field Trips b. Film showings/Theater/Plays/Acrobatic Shows and similar endeavors

19 5. BSP / GSP a. Remains to be voluntary but make it exciting - invite more students to participate b. Camporal – 1 night 2 days - Setting up of camps: Saturday Morning - Break camp: Sunday - Focus is training for Survival, environmental concerns, climate change - Do away with popularity contests

20 6. Parents Consent/Permit is mandatory in all co-curricular and extra-curricular activitiesa. Liability and accountability resides with the proponents and school authorities (primarily and solidarily accountable) b. Extraordinary diligence must be exercised

21 - Diligence of a good father of the family - Extraordinary diligence3 kinds of diligence - Ordinary diligence - Diligence of a good father of the family - Extraordinary diligence “we will not hold the school authorities liable for whatever untoward incident…” this is of no moment because it is against public policy - Exoneration from liability/accountability: when the required diligence was exercised and there are proofs to show that indeed it was exhibited

22 b. Medical Examination is mandatory 7. For athletes a. Medical Certificate b. Medical Examination is mandatory 8. For seminars/activities/workshops/ trainings/participation categories: a. Official Business (OB) b. Official Time (OT) c. Personal Business (PB) *credited for as long as there is an approved authority to travel

23 9. Suspension of classes in case of typhoons and natural calamities (DepEd Order 43, s 2012/ Executive Order 66) a. Secure all equipment/facilities/classrooms - Pruning of trees if necessary; check out electrical connections b. Activate SDRRMC - focal person to communicate with SDRRMC / DIV. RRMC - assess damages c. Principals to make sure that all classrooms are secured

24 d. Teachers and other school personnel leave the school premises(No classes for students = No classes for teachers) e. Plan for remediation/makeup classes f. Schools as evacuation centers 10. On Volunteer Teachers - absolutely no volunteer teachers 11. LSB / PTA Funded Teachers - seek clearance from the central office first (as of now there is no green light from CO)

25 12. Principals with two or more schools - concentrate on one school only - assign the most senior/most potential teacher - Direct supervision is with the PSDS for (elementary) TICs - For the secondary: we will assign OICs if no available hts or principals - Absence/Vacancy: automatically the PSDS assumes responsibility; HS the most senior HT or Teacher until one is officially designated

26 a. Request and we approve13. Service Credits a. Request and we approve - F – 48 - Narrative Report - Memo - Endorsements 14. Absences of Teachers/Principals - Form 6 - offset by the service credits - do away with local arrangements - service credits ledgers

27 15. Uniform of Teachers / Non-Teaching Personnel (DepEd Order no15. Uniform of Teachers / Non-Teaching Personnel (DepEd Order no. 60, 84, s. 2016) When: August 1, 2016 to 2018 Exemptions: 1. School officials who occupy 3rd level positions 2. Medical/Dental Staff 3. Janitors and Utility Workers 4. Legal Officers

28 5. Teaching and non-teaching personnel with physical disabilities6. Pregnant employees 7. Teaching and non-teaching personnel who are in mourning *Clothing/Uniform Allowance 16. K – 12 Trained Teachers - remain in the grade level where they are trained (you may be administratively liable if you do or cause any movement)

29 - full load and must be class advisers17. Master Teachers - full load and must be class advisers - remaining loads shall be distributed to available teachers - extra assignments be given when loads are already equally distributed 18. Treatment of Visitors - give them the highest regard specially those whom you do not know - be polite and accommodating

30 19. Transferring of Stations of Teachers a. Swapping Agreement- learn to say NO if the welfare of the teachers, students and the school is compromised. Do not expect a miracle once you have entered into a compromise - train your teachers and students to greet visitors (but not overly so as to make an impression that it does not really coming out of respect) 19. Transferring of Stations of Teachers a. Swapping Agreement b. In case of vacancy (Elementary)

31 - 1st priority is the teacher transferee who is- 1st priority is the teacher transferee who is from the Barangay where the school is (RA 8190) *vacancy occurs at where the transferee is coming from - 2nd priority – RA 8190 at the RQA - 3rd priority – teacher transferee who is not from the Barangay where the school is but wishes to get nearer to his/her residence. (for example arguing RA and the Child and Youth Welfare Code)

32 -4th priority RQA but non 8190 compliant- Note: Provision of DepEd Order no. 7, RE: 3 year moratorium on transfer of assignment (item 4.2) c. For Secondary - 1st priority is area/specialization needs and 8190 - (we can follow the scheme of the Elementary) *with respect to teacher need analysis - localized request for filling of T-1 residual item

33 20. Infoboard Posting / Uploadinga. For official communications, only the Information Technology Officer or in his absence, the alternate who is from the Office of the administrative officer shall upload/post them at the Pang II Infoboard once the AO approved such for transmission. * Brent * Ruby

34 21. Classroom Observation/Instructional Supervision- Focus of Instructional Supervision - Facilitation of 21st Century Learning - PSDS – 4/week, ES – 4/week - Principal – 3/week - HT – Big HS – 3/week - HT – Elem – 2/week - HT – Small Schools – 2/week - OIC – 1/week *more time inside the school

35 22. Observance of Celebration of many sorts including contests- School level - Classroom level - integration activities * do away with cluster celebrations, division contests except for those which are really mandated. 23. Moratorium on Shifting of Assignments a. Mobile Teachers - except when being promoted to school head level positions

36 b. Preschool Teachers c. SPED Teachers24. LAC Sessions – DepEd Order no. 35, 2016 - Learning Action Cells - there are prohibitions 25. Learning Materials - you can download, no need to have hard copy - save it in your laptops - if ever you need to have hard copy, photocopy then neatly compile

37 26. MOOE Liquidation - BAC - School Supply/Inventory Officer*records all materials including receipts *release to concerned teachers - Transparency board

38 PART III

39 APPOINTMENT PROCESSES & PROCEDURESPublication of vacancies (RA 7041) a. Report of the existence of the vacancy by the School Principal/School Head/ HRMO (DO positions) within the first days from the occurrence of the vacancy directly to this address: (cc add of two asds) or in hard copy directly to the office of the SDS, cc the concerned ASDS

40 b. The HRMO will cause the publication ofb. The HRMO will cause the publication of vacancy (with respect to RA 7041) upon the instruction of the SDS or in his absence the ASDS concerned. Such publication shall bear the approval of the SDS or in his absence the concerned ASDS, cc – information board, concerned ASDS *use the traditional format

41 c. The concerned ASDS shall initiate thec. The concerned ASDS shall initiate the process of Ranking and Evaluation for promotions from HT 1 and above; advise the DRC and SRC to evaluate T2 and T and non-teaching personnel at the school level; d. Vacancies for mandatory retirement shall be reported at least 60 days before the retirement day.

42 2. Ranking and Evaluation of Candidates/RQA3. Issuance of Advice Letter 4. Exit Conference 5. Preparation of Appointment Papers 6. Approval of Appointment 7. Reporting of the Existence of Appointment to the Budget and Accounting Division c/o Administrative Division 8. CSC Attestation 9. Release of Appointment & Induction Program 10. Induction Program at the District/School Levels

43 RE: PROMOTIONS AND HIRINGRELATED ACTIVITIES RE: PROMOTIONS AND HIRING Teacher I – SHS – Deped Order no * RQA – SHS * Preparation of Advice Letter and countersigning (ASDS Joann) * Advice Letter Approval (SDS) Teacher I – JHS – Deped Order no * with respect to issues on movements per teacher need analysis as approved by SDS

44 3. Teacher I – Elementary – Deped Order no 7. 2015 * Preparation of Advice Letter and countersigning (ASDS Joann) * Advice Letter Approval (SDS) 3. Teacher I – Elementary – Deped Order no * with respect to issues on movements per teacher need analysis as approved by SDS countersigning (ASDS Sheila)

45 4. Substitute Teacher Positions* Request must first be approved by the SDS bearing a certification that funds are available by the division accountant * The PSDS are deputized to prepare the Advice Letter upon the recommendation of the Principal and countersigns *For secondary, the Principal and countersigns * 1st Priority RQA 70 and above * 2nd Priority RQA and below * Advice Letter Approval (SDS)

46 * Ranking: District/School Committee5. Teacher 2 and 3 * Ranking: District/School Committee (DepEd Order 66, s. 2007) * Recommending Approval of Ranklist: ASDS concerned * Approval: SDS * Preparation of Advice Letter: ASDS and countersigning * Advice Letter Approval (SDS) * Issuance of Advice Letter c/o the AO * Exit conference: Optional

47 6. Non-teaching Positions at the Secondary Schools * Ranking: School Committee (DepEd Order 66, s. 2007) * Recommending Approval of Ranklist: ASDS concerned * Approval: SDS * Preparation of Advice Letter: ASDS and countersigning * Advice Letter Approval (SDS) * Issuance of Advice Letter c/o the AO * Exit conference: Optional

48 7. Division RAT Plan Positions * Ranking: Division Committee(DepEd Order 66, s. 2007) * Co-chairmen: 2 ASDSs (but in the absence of 1 ASDS, evaluation can proceed) * Approval of Ranklist: SDS * Preparation and approval of Advice Letter: SDS * Issuance of Advice Letter and Exit conference: SDS

49 * Ranking: Division Committee8. Promotions: HT 1 and up * Ranking: Division Committee * Chairman: ASDS concerned * Approval of Ranklist: SDS * Preparation and approval of Advice Letter: SDS * Issuance of Advice Letter and Exit conference: SDS

50 ITEM NO. & POSITION TITLESuggested Format: Notice of Vacancy Date: Letter Head NOTICE OF VACANCY The SDS Pang II Sir: This is to report the existence of vacancy at __________, to wit: ITEM NO. & POSITION TITLE INCUMBENT CAUSE OF VACANCY EFFECTIVITY Very truly yours, Principal cc – concerned ASDS

51 Format: Advice Letter ADVICE LETTER (MUST BE IN 4 COPIES) Letter HeadDate:_________ Letter Head ADVICE LETTER ________________ Congratulations! Please be informed that you will be appointed/promoted to the position of ________________ vice ______________ and be assigned or stationed at ________________ effective upon the date of signing of your appointment papers (CSC form 33). You may report to the indicated place of assignment and consequently perform the duties and responsibilities attached and inherent to the position effective immediately. Very truly yours, SDS

52 Continuation: I accept the assignment I do not accept the assignmentReason: ________________________ Date: ________________________ Signature over Printed name Cc 1. Administrative Officer (for the preparation of original appointment papers) 2. Infoboard Officer/in-charge (for further dissemination) 3. School Heads (to receive the copy of AL from the Administrative Officer) 4. Concerned ASDS

53 PART IV

54 DEPED RPMS

55

56 The average rating of all employees becomes the rating of the school/organization/unitImplications: Teamwork, help one another - Supervision - Coaching - Mentoring 2015 RPMS – consolidated as inputs for the Performance-based Bonus and other HR and management system implication.

57 Implications also on management- Make it a reliable tool to improve performance Suggested Performance Objectives: Reduction of Drop out Reduction of Failures Trainings Observation/Supervision