1 New Employee OrientationWelcome to the New Employee Orientation (Don’t forget to sign in and punch in) A d i s t r i c t o f e x c e l l i n g s c h o o l s
2 Introductions Please Introduce Yourself By: Position School/DepartmentA d i s t r i c t o f e x c e l l i n g s c h o o l s
3 About Kyrene Celebrating 128 years of quality educationFounded in 1888 25 schools & Furlong Campus 17,129 students 2300+ employees A d i s t r i c t o f e x c e l l i n g s c h o o l s
4 A d i s t r i c t o f e x c e l l i n g s c h o o l sUpdate new chart A d i s t r i c t o f e x c e l l i n g s c h o o l s 4
5 A d i s t r i c t o f e x c e l l i n g s c h o o l s
6 Kyrene Regional Model Akimel A-al Altadeña Estrella CerritosLagos Monte Vista Milenio Sierra Centennial Pueblo Colina Mariposa Esperanza Mirada Lomas Paloma Manitas Aprende KMS* Brisas Niños Cielo Norte KTA-Sureño Waggoner A d i s t r i c t o f e x c e l l i n g s c h o o l s 6
7 Kyrene Customer Service Model Human Resources Regional SpecialistsLeslie Branson Employment Specialist - Aprende Region - Pueblo Region Carla Covarrubias - Akimel A-al Region - Altadeña Region - Norte Elementary* Jean Gauthier Substitutes/Smartschools Summer Performance Contracts Melissa Smith - Centennial Region - Niños Elementary* - Community Ed/Kids Club (DO) - Curriculum and Assessment - Educational Services - Information and Accountability - Instruction - Technology Jennie Truman KMS* Waggoner Elementary* Business Services/Print Shop/Warehouse Exceptional Student Services Facilities/Grounds Human Resource Services Transportation - Employee Relations/Leave of Absences A d i s t r i c t o f e x c e l l i n g s c h o o l s
8 Payroll Contacts A d i s t r i c t o f e x c e l l i n g s c h o o l sJudy Licko Payroll Manager PAR Processing – Kronos Specialist (480) Theresa Steverson Payroll Technician District Office (Upstairs) Kids Club/Summer Academy Transportation/Bus Drivers Jamie Nethercutt Payroll Technician Aprende MS – Brisas – Cielo – Kyrene MS Niños – Norte – KTA Sureño Waggoner Print Shop, Warehouse Permanent Substitutes M-Z Linda Valencia Payroll Technician Akimel A-al MS – Altadeña MS Cerritos – Estrella – Lagos Milenio – Monte Vista – Sierra Business Services, Human Resource Services, Technology Brienna Soza Payroll Technician Centennial MS – Colina – Esperanza Lomas – Manitas – Mariposa – Mirada Paloma – Pueblo MS Curriculum and Learning, Facilities/Grounds Permanent Substitutes A-N A d i s t r i c t o f e x c e l l i n g s c h o o l s 8
9 X1215 Technology Contacts The number to know is: TECHNOLOGY HELP DESKA d i s t r i c t o f e x c e l l i n g s c h o o l s 9
10 Kyrene CommunicationsLeadership Communications Facebook Twitter Kyrene (check daily) Employee Associations HUMAN RESOURCES NEWSLETTER? A d i s t r i c t o f e x c e l l i n g s c h o o l s 10
11 Kyrene CommunicationsKyrene values you as our employee and the right to public free speech. We also expect all employees to adhere to Governing Board Policy. Policy GBEA Staff Ethics: Employee conduct and communication Policy GBEF Staff Use of Digital Communications & Electronic Devices: Web-based, mobile, and social media technologies All employees of the District are expected to Maintain high standards in their school relationship. Assume responsibility for providing leadership in the school and community Maintain standards of exemplary conduct Maintain just, courteous, and proper relationships with students, parents, staff members, and others “It must be recognized that the employee’s actions will be viewed and appraised by the community, associates, and students.” HUMAN RESOURCES NEWSLETTER? A d i s t r i c t o f e x c e l l i n g s c h o o l s 11
12 https://www.kyrene.org/domain/533 The Kyrene HR webpageA d i s t r i c t o f e x c e l l i n g s c h o o l s
13 iVisions Employee Portalhttps://www.kyrene.org/site/default.aspx?PageID=1 Go to Kyrene Home Page Click Employees Click iVisions Self-Service Portal Upper right hand click Login Input Kyrene Six Digit ID # in User name and Password If you have difficulties logging in, please contact Technology Services at A d i s t r i c t o f e x c e l l i n g s c h o o l s 13
14 Tuition Reimbursement Education Salary Credit*Support Staff Tuition Reimbursement & Pay As You Go Education Salary Credit* (for those employed by Kyrene for at least 12 months and assigned to an eligible position) Tuition reimbursement up to $2,500 per year for approved classes Eligible employees can earn Education Salary Credit for continuing education at an established hourly rate increase. February 15 deadline each year - Please see Education Support Professionals Meet and Confer *Depending on budget capacity MOVE SLIDE TO LATER IN THE PRESENTATION? A d i s t r i c t o f e x c e l l i n g s c h o o l s
15 Authorized Compensatory Absences (ACA)ACA Accruals: Employees accrue ACA each pay period ACA accrues at the hourly rate of approximately .0577 Blackout Days must be approved in writing and in advance. ACA absences are restricted on these days: First five (5) instructional days of school The first instructional day of each quarter The day prior to the Thanksgiving Holiday State-mandated testing dates (excluding makeup testing) Last two (2) instructional days of the school year Bereavement Absence Benefit for ESP employees who are benefits eligible (20 hours or more/week): Up to three (3) days per annum, District-paid, due to a death of an immediate family member (as defined in ESP Meet and Confer) A d i s t r i c t o f e x c e l l i n g s c h o o l s
16 Absence Reporting For School-Based Education Support Professionals(ESP) All absences must be reported in the Absence Management system even if a sub is not needed. Specify your work hours, otherwise, the system defaults to a full school day. Absences should be reported as soon as possible. Prior to being absent, verify with your site Administrator to determine if your position requires a substitute. If so, subs are requested through Absence Management system. If a sub is needed and it is less than 1 hour before job start time, please contact Substitute Specialist, Jean Gauthier (480) A d i s t r i c t o f e x c e l l i n g s c h o o l s
17 Absence Management SystemYour ID number and pin are included in your welcome letter from the Substitute Specialist Via the Internet: Via the Phone: Absence Management OR Click Employees/Absence Management Enter your ID number followed by the # sign. Enter your PIN followed by the # sign. Please contact Substitute Specialist, Jean Gauthier with any questions (480) or A d i s t r i c t o f e x c e l l i n g s c h o o l s
18 Absence Reporting For Furlong-Based Education Support Professionals (ESP)All absences must be entered in the iVisions Portal (Employee Resources/Attendance) Be sure to know the absence reporting procedures for your specific department A d i s t r i c t o f e x c e l l i n g s c h o o l s
19 Specialist Jennie Truman at x1307Leave of Absence Employees may use up to ten (10) consecutive ACA days for eligible absences. If you will be absent from work longer than ten (10) consecutive work days, or you do not have accrued ACA to use, contact Human Resources right away, to inquire about an authorized Leave of Absence. FMLA regulations require a 30-day notification to the employer of the need for leave of absence. For information online: ESP Meet & Confer Document Frequently Asked Questions (FAQ’s) To review and print the online packet: Request for Leave Packet If you have questions or would like to schedule an appointment, contact: Specialist Jennie Truman at x1307 Assistant Director Karla Izzett at x1322 HUMAN RESOURCES NEWSLETTER? A d i s t r i c t o f e x c e l l i n g s c h o o l s
20 Mandatory Training Federal and State laws require school district employees to be trained on topics related to the workplace and students. Mandatory Training includes such topics as Sexual Harassment, Mandatory Child Abuse Reporting, and Bloodborne Pathogens Kyrene offers training online through the iVisions Portal and all modules are to be completed during your work hours Each module takes from 5 to10 minutes to complete Training is completed by all employees each year, and for new employees within the first 30 days of employment 8 trainings? A d i s t r i c t o f e x c e l l i n g s c h o o l s
21 Performance EvaluationTeachPoint is the online performance evaluation system for Education Support Professionals Online communication throughout the work year between evaluator and employee 6 Performance Standards, with specific indicators, covering Job Knowledge Job Competence Professional Relationships Contribution to Positive Work/School Environment Responsibility and Accountability Professional Growth and Development Ratings of Highly Effective, Effective, Developing, Ineffective Overall proficiency score TeachPoint ESP Evaluation System Handbook A d i s t r i c t o f e x c e l l i n g s c h o o l s
22 Kronos Time Clock System & FLSAThe Fair Labor Standards Act [FLSA] addresses minimum wage, child labor standards, overtime pay and the accurate record-keeping of exact hours employees work. All ESP employees clock in and out using the Kronos time clock in a central location at their job site, including when they leave and return from lunch. ESP Meet & Confer defines break and lunch periods. Kronos calculates work hours weekly which are transferred to Kyrene’s payroll system Employees are held accountable for reporting missed punches to the school or department secretary. Non-exempt (hourly) employees are not allowed to “donate” their time. FLSA states: “Hours worked include all the time during which an employee is required to be on the employer’s premises, on duty, or at a prescribed workplace.” A d i s t r i c t o f e x c e l l i n g s c h o o l s
23 Sick Leave Bank Employee Associations:KESPA – Kyrene Education Support Professional Association (support) KEA – Kyrene Educational Association (certified) KAC – Kyrene Administrative Council (administrative) All three employee groups offer a sick leave bank. 24 hours of ACA accrued in order to donate 8 hours You only have to donate once to be a member, but you have the opportunity to donate during each enrollment period You don’t have to be a KESPA member to donate or receive benefit Enrollment donation twice a year: Fall and Spring For further information please contact your association representative Mike Williams – President Holly Neil– Vice President A d i s t r i c t o f e x c e l l i n g s c h o o l s
24 BENEFIT ENROLLMENT PROCESSNew Hire Benefit Eligibility – 30 hours per week Log in to iVisions to enroll – required even if declining Complete enrollment within 31 days of the first day of work* Waiting Period: 1st of the month following 60 days of employment i.e. Hire date 7/20, benefits effective 10/1 District paid medical plan allowance covers full cost of employee only Health Savings Account or Base PPO medical plans Benefit payroll deductions 20 deductions; August – May, 10 month school site staff 24 deductions; July – June, 12 month year round staff * Failure to complete enrollment within the 31 days results in automatic enrollment in the Base PPO medical plan. A d i s t r i c t o f e x c e l l i n g s c h o o l s
25 EMPLOYEE BENEFITS Life Events & Open EnrollmentMid-year changes allowed only for IRS qualifying life events Life event examples = marriage, divorce, birth/adoption, spouse open enrollment/ loss of coverage, ACA allowable changes, etc. Life event paperwork must be completed within 31 days Open enrollment – spring each year Open enrollment changes effective July 1st For Benefits Inquiries, please contact: Deb Spurgin - Chief Benefits Officer, Yvonne Long – Management Assistant Diane Waller – Specialist (480) , Jessica Bowman – Technician (480) A d i s t r i c t o f e x c e l l i n g s c h o o l s
26 Kyrene Employee Benefit Trust (KEBT)Benefit Plans Offered Kyrene Employee Benefit Trust (KEBT) Medical Plans - United Healthcare – 4 plan options Base PPO* - $5,000 deductible, 80/20 H.S.A. Medical* - $1,500 deductible 80/20 Standard PPO - $500 deductible, 80/20 Premium PPO Buy-up – $200 deductible, 90/10 Medical plans include Rx, Behavioral Health and Health Coach, Bre Moro *Plans in purple are completely free for employee only coverage. The premium cost for these options are paid by Kyrene School District. Dental Plans - CIGNA – 2 plan options Prepaid DHMO co-pays for services, select network dentist DPPO - $50 annual deductible, 100%, 80%, 50% any dentist Vision Plan - Avesis – exam co-pay, allowances for frames, contacts and discount for laser correction A d i s t r i c t o f e x c e l l i n g s c h o o l s
27 Employee Assistance Program (EAP)Benefit Plans Offered Short Term Disability ASI Basic and Voluntary Life The Hartford Flexible Spending UHC, medical and dependent care Arizona State Retirement System – pension benefit Long Term Disability Broadspire, ASRS Optional 403(b)/ 457(b) Accounts – Voya Critical Illness/ Accidental Injury Plans - Cigna Employee Assistance Program (EAP) EAP is available to all employees – 3 free visits or telephonic consultations A d i s t r i c t o f e x c e l l i n g s c h o o l s
28 Workers Compensation (WC)If injured on the job: Immediately notify your Supervisor (required) Supervisor and the Employee call in to the Nurse Triage line (Unless life threatening or serious injury needing immediate treatment) WC Approved Urgent Care Centers Dignity Health – Chandler Blvd & 46th St. FastMed – Elliot Road and Priest Emergency - Closest ER facility Employee accrued time is used until claim is approved for lost wage benefits by the WC carrier If you have questions regarding workers compensation please contact the Benefits Department. A d i s t r i c t o f e x c e l l i n g s c h o o l s
29 Medicaid _______________________________________________________________________ Some Instructional Assistants as well as Occupational, Physical and Speech therapists are all required to complete Medicaid paperwork each month Staff are expected to complete this during their regularly scheduled work day If you have any questions about Medicaid, please contact Mel Allbright in Business Services at (480) A d i s t r i c t o f e x c e l l i n g s c h o o l s
30 Business Services Reminders_______________________________________________________________________ Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order Cash Handling – Don’t do it! All monies collected must have a receipt issued (i.e., field trip fees, etc.) If you have any questions about Business Services, please contact Jackie Mattinen, Director of Business Services at x1370 A d i s t r i c t o f e x c e l l i n g s c h o o l s 30
31 Trip Reduction Program (TRP)Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking! Kyrene participates in the Maricopa County Trip Reduction Program (TRP). Kyrene offers incentives! + A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems; + Monthly prize drawings ($20 gift card!) for new and continuing alternative mode users. Register at Please contact Nancy Moser at X1709 For bus information, please call Valley metro Transit Information at (602) A d i s t r i c t o f e x c e l l i n g s c h o o l s
32 Your “To Do” List: Task RemindersComplete mandatory trainings online through iVisions Enroll in benefits (if eligible) Talk to your administrator regarding your preliminary evaluation Check with your supervisor to determine if a sub is required for your position (school based ESP) Ask your supervisor to clarify absence reporting procedures for your specific department A d i s t r i c t o f e x c e l l i n g s c h o o l s
33 Additional Questions? Please contact us @ (main HR reception desk) Please take a moment to fill out the Survey. If you are a Special Ed Assistant, please stay for the Exceptional Student Services Presentation: 9:05-11:00am A d i s t r i c t o f e x c e l l i n g s c h o o l s