1 Our Journey with WorkfrontTimesheets Task Allocation Glyn Paskin PMO Manager

2 AGENDA: Who are we? Our starting point How did we get here?Where are we now? Lessons Learned Are we nearly there yet? Timesheets Task Allocation

3 Timesheets Task Allocation

4 Our Products & CustomersUK: M&S, Tesco, Sainsbury’s, Waitrose, Asda, Morrisons, Co-Op Abroad: McDonalds, KFC, Pizza Hut, Starbucks and Pizza Express.

5 Bakkavor Information Systems100+ Employees Supporting PC Users 300 Projects PMO Team of 10.

6 Our Requirements Single source of truth Timesheets Task allocationPortfolio View Reporting Support methodology Resource Management.

7 Our Starting Point 7

8 Our Starting Point Excel Multiple sources of informationMethodology not fit for purpose Growing team & project portfolio Poor processes & prioritisation Little collaboration. Timesheets Task Allocation

9 How Did We Get Here? 9

10 Timesheets Task Allocation May2015 Dec 2015 April 2016 Nov 2016

11 Where Are We Now? 11

12 Where are we now? Single source of the truthVisibility via Dashboards & Reports Visibility: we are now able to see everything that goes on, and it’s not all good. We are able to identify when hours are being logged against low priority projects when high priority projects are not being worked on. We can see

13 Timesheets Task Allocation

14 Dashboards

15 Timesheets Task Allocation

16 Where are we now? Single source of the truthVisibility via Dashboards & Reports New Methodology Alongside Workfront Approvals & Templates

17 Stage Gate & Document Approvals Role BasedConsistent Sequence of Tasks Approvals & Stage Gates Built In Role Based Visibility: we are now able to see everything that goes on, and it’s not all good. We are able to identify when hours are being logged against low priority projects when high priority projects are not being worked on. We can see

18 Where are we now? Single source of the truth VisibilityNew Methodology Alongside Workfront Approvals & Templates Initial view of prioritisation & portfolio New Processes.

19 Are We Nearly There Yet?

20 ? Timesheets Task Allocation May2015 Dec 2015 April 2016 Nov 2016

21 Lessons Learned 21

22 Lessons Learned Functional: Community Cultural

23 Lessons Learned Implementation was the easy bit!Core Team => Governance Lots of PMs Excel Partnership – Workfront Community Change is hard! Timesheets Task Allocation

24 Are we nearly there yet? Get the basics right Embed process PolicingDocumentation Training Review processes. Methodology

25 Are we nearly there yet? Business Case Workflow CollaborationProgramme & Portfolio Coordinated Ops Planning. Workfront Functionality

26 Q 26

27 Our Journey with WorkfrontTimesheets Task Allocation Glyn Paskin PMO Manager