1 Protocol Department Legal Affairs Section
2 The Legal Affairs SectionMs Anna Block Mazoyer Mr Ola Pihlblad Mr Claes Bergdahl Ms Maria Koliopanou Ms Marith Wirtala Ms Lena Broman Ms Eva Papik Lindfors Ms Anna-Maria Östblom Ms Kajsa Al Jaouni
3 What does the Protocol Dept do?Section for Official and State Visits planning and arranging incoming and outgoing State Visits, as well as certain other incoming Official Visits Legal affairs section: Host country division Privileges and immunities Notifications, visas and residence permits for mission staff Diplomatic- and service passports
4 Host Country Division 108 Embassies 3 Career Consulates in Gothenburg190 Honorary Consulates 14 International Organisations (CBSS, ECDC, ESA, EU COM, EU PARL, GWPO, IDEA, NDPHS, UNDP, UNEP, UNHCR, WMU, EIB, ESS)
5 Legal Affairs Section Assists missions in various legal mattersPrivileges and immunities according to the Vienna Conventions and Host Country Agreements Notifications, visas and residence permits for mission staff Facilitates contacts with Swedish Authorities See Contact list
6 Relevant Swedish AuthoritiesSwedish Tax Agency (Skatteverket) VAT, Property tax, personal ID numbers etc. Swedish Migration Agency (Migrationsverket) Questions regarding visas and residence permits for persons who are not included as family members Swedish Enforcement Authority (Kronofogdemyndigheten) Enforcement of both public and private claims Swedish Customs (Tullverket) Ensuring compliance with regulations for imports at the Swedish borders
7 Relevant Swedish Authorities Cont.Swedish Police Authority (Polismyndigheten) General Police matters Diplomatic Protection Service of the Stockholm County Police’s Operation Division (Polisens Ambassadsäkerhetsgrupp) Questions regarding the protection of foreign missions in Stockholm County The Swedish Border Police at Arlanda Airport (Gränspolisen) Courier mail, passport and security control, etc. Swedish Transport Agency (Transportstyrelsen)
8 Legal affairs section cont.Embassies (four categories): Diplomatic agents Administrative/Technical staff Service staff Private servants International Organisations (f.eg.): Heads of Organisation Officials Local employees
9 Diplomatic Guide All relevant information can be found on the Diplomatic Portal Diplomatic Guide
10 Immunities A-M: Mr Claes BergdahlN-Z and International Organisations: Mr Ola Pihlblad Security matters Cooperation with Diplomatic Protection service of the Stockholm Police for protection of missions Real Estate
11 Schools Taxes (incl property taxes and employer’s fees) Guidance aimed at solving disputes Contacts with missions that have cases pending with Swedish Enforcement Agency Consular cases in Sweden
12 Privileges VAT, Duty-free imports: Ms Maria KoliopanouDiplomatic vehicles: A-M: Ms Marith Wirtala N-Z and International Organisations: Ms Maria Koliopanou Vehicles Parking spaces for missions (up to three) Blue diplomatic plates Tax free imports
13 Privileges cont. VAT reimbursement Duty-free importsSend applications to the Tax Agency Duty-free imports Only for personal use of a diplomatic agent or official use of a mission Alcoholic beverages Permission to serve duty free and tax free alcoholic beverages at events (Ms Anna-Maria Östblom)
14 Notifications, visas and residence permitsNotification issues A-J and EU Organisations: Ms Lena Broman K-P: Ms Marith Wirtala Q-Z and International Organisations: Ms Eva Papik Lindfors Notifications of arrivals, renewals and departures Visas before entering Sweden and residence permits for non EU/EES citizens ID- and residence permit cards
15 Notifications, visas and residence permits cont.All forms are to be found on the Diplomatic Guide, chapter 26 Forms always followed by a note verbale
16 Notifications, visas and residence permits cont.Important to think of Who is the predecessor? when applying for visa and with the notification of arrival Creating a new position - provide information prior to arrival Notification of arrival form Complete the entire form Both city and country of birth is needed Photos for ID cards - white background Notification of departure form Return the ID card upon departure, and the residence permit card as soon as possible Private Servants Contract must be approved before applying for visa
17 Honorary Consuls, Military AttachésMs Eva Tunberg
18 Agrément, Letters of Credence, AudiencesMs Jenny Olwan – The time of the arrival of a new Ambassador or the departure of a leaving Ambassador must be notified in a note verbal. Audiences with H.M. the King in order to present the credentials are in principle offered 4 times per semester. A Head of Mission who has resided in Stockholm for a minimum of 2 years may be received by H.M. the King at the Royal Palace for a farewell audience. Farewell audiences are in principle offered 4 times per semester. The request for agrément for Ambassadors must be submitted with a note verbale from the sending state through the Embassy of the sending state. Photo (passport type) and CV should be enclosed. The processing of the request usually takes 4-6 weeks.
19
20 Mail delivery Diplomatic correspondence or packages for the Government Offices to be delivered by hand should be handed in at the delivery service at Centralposthuset at Mäster Samuelsgatan 66 Regular post should be sent to UD-PROT, Stockholm
21 Mail collecting Post may be collected from Gustav Adolfs torg by authorised staff. Missions should provide the Protocol Department with the names of staff responsible for collecting post at the Ministry. See list (3.6 in Diplomatic Guide)
22 THE DIPLOMATIC PORTAL http://www.government.se/diplomaticportalPharmacies Phone & Internet providers Schools
23 UD-jouren In case of very urgent matters when you want to be able to reach us, call: UD-jouren