1 Ronald Reagan DistrictTrail to Eagle George Kurata Advancement Chair Ronald Reagan District Phone: (805) Notes that are in italics are information on running the slide show. Many of the slides in the presentation have graphic animations. Please read these notes to see how they are designed to be used. There are a number of Reference Slides at the end. There are specific places in the presentation that jump to one or more of these slides. You may wish to review them to see how they are used. To show these slides during the presentation, click on any blue-green text (i.e.: Cooking ***)
2 Objectives Learn the Steps from Life to EagleLearn how to Complete an Eagle Project Learn how to Complete an Eagle Application Form Learn about an Eagle Board of Review Learn what happens after the Eagle Board of Review. These are the Objectives of this presentation Trail to Eagle
3 Requirements – As of January 1, 2014Earn 21 Merit Badges Camping Citizenship in the Community, Nation & World Communications Environmental Science or Sustainability * Family Life First Aid Personal Management Emergency Preparedness or Lifesaving * Cycling or Hiking or Swimming ** Personal Fitness Cooking *** Plus (8) optional merit badges Sustainability and Cooking Merit Badges were added in 2014 There are three sets of required badges where a scout has options Environmental Science and Sustainability Cycling, Hiking, and Swimming Emergency Preparedness and Lifesaving A scout can use one or more from each set for the Star or Life rank but only one can be used for the Eagle Rank The other can be used as one of the elective badges (Note: Click on the word Cooking to go to references slide #64 that has information on using older requirements for the Cooking Merit Badge) Badges added in 2014 * Both can be used for Star or Life, but only one for Eagle ** All 3 can be used for Star or Life, but only one for Eagle *** Click on Cooking to see notes on the 2016 requirements Trail to Eagle
4 Leadership Boy Scout Troop: Varsity Scout Team Venture Crew/ ShipServe in one or more of the following positions: Senior Patrol Leader, Assistant Senior Patrol Leader, Patrol Leader, Venture Patrol Leader, Troop Guide, Order Of The Arrow Troop Representative, Den Chief, Scribe, Librarian, Historian, Quartermaster, Junior Assistant Scoutmaster, Chaplain Aide, Instructor, Webmaster, or Outdoor Ethics Guide✚ Varsity Scout Team Captain, Co-captain, Program Manager, Squad Leader, Team Secretary, Order Of The Arrow Team Representative, Librarian, Historian, Quartermaster, Chaplain Aide, Instructor, Den Chief, Webmaster, or Outdoor Ethics Guide✚ Venture Crew/ Ship President, Vice President, Secretary, Treasurer, Quartermaster, Historian, Den Chief, Guide, Boatswain, Boatswain's Mate, Yeoman, Purser, Storekeeper, Webmaster, or Outdoor Ethics Guide✚ The Leave No Trace Trainer position changed to Outdoor Ethics Guide on January 1, 2016 Scouts may still list Leave No Trace Trainer as a leadership position for time periods between January 1, 2010 and December 31, 2015 (Click the mouse to highlight the note and circle the Outdoor Ethics Guide position) ✚ LNT Trainer prior to Dec 31,2015 Click Mouse Trail to Eagle
5 Scout Spirit RequirementRequirement in 2015 As a Life Scout, demonstrate Scout Spirit by living the Scout Oath and Scout Law. Tell how you have lived the Scout Oath and Scout Law in your everyday life New Requirement – As of January 1, 2016 As a Life Scout, demonstrate Scout Spirit by living the Scout Oath and Scout Law. Tell how you have done your duty to God, how you have lived the Scout Oath and Scout Law in your everyday life, and how your understanding of the Scout Oath and Scout Law will guide your life in the future. (The blue bar with the note: This applies to everyone after January 1, 2017 will appear at the bottom of the slide 2 seconds after this slide appears.) 2016 was a transition year. Boys who were Life Scouts on January 1, 2016 will not be affected by this requirement change only if they complete their Eagle requirements before Dec 31,2016. All Scouts will need to comply with the new requirement after January 1, 2017 This applies to everyone after January 1, 2017 Trail to Eagle
6 Requirements Leadership Eagle Scout Leadership Service ProjectServe actively for a period of (6) months in a position of responsibility. Multiple positions are OK Time does not need to be continuous Eagle Scout Leadership Service Project Eagle Application Form Have Scoutmasters conference Sign and date Have Scoutmaster Sign and Date Have Committee Chairperson sign and date Eagle Board of Review It is not necessary that the Scout hold a single position for 6 continuous months. The total of all his leadership positions must add up to at least 6 months Trail to Eagle
7 Download latest Eagle Project BookImportant note There is PC version and a Mac version Do not attempt to open this workbook in a browser (i.e. Internet Explorer, Google Chrome, Firefox, Safari, etc.) or in programs such as Nuance PDF Converter. The workbook was created in Adobe LiveCycle, which must be saved to your computer and opened with Adobe Reader 9 or later. This enables the user to take advantage of the enhancements of expandable text boxes and importing images. (This slide was added because of changes made to the October 2015 version of the Project Book) Trail to Eagle
8 Eagle Scout Project WorkbookMake sure that the edition date on the cover says: Scout Name and Project Name Cover Date – October 2015 October 2015 (The blue bars with the notes will appear 2 seconds after this slide appears) Earlier editions of the Project Book prior to 2014 should not be used and can be identified by the fact that there will not be a place for the Scout’s name or project title on the front. Earlier editions will also have a different cover date. Significant changes were made to the project book starting in April 2014 and again in October 2015 Editions between April 2014 and October 2015 are not substantially different, but the Oct 2015 version has additional notes and comments that will be helpful to the scout in completing his project. Project Workbook is a Fillable PDF file Trail to Eagle
9 When downloading latest Eagle Project BookFollow the instructions carefully You may need to upgrade to the Adobe Acrobat Reader If you do not have this version, you may get this message You may also get this message if you try to open the file with you browser To view the full contents of this document, you need a later version of the PDF viewer. You can upgrade to the latest version of Adobe Reader from For further support, go to (Note: I had some problems on my MAC opening the file until I read the instructions carefully and did this. I also upgraded my Adobe Reader) Trail to Eagle
10 Project Book is a “fillable” PDF file Save the file to your computer Open the file with Adobe Acrobat Reader Enter data and save file ( A pale blue box with the message “Click Mouse” will appear about 1 second after to bring up this slide. The blue bar with the message will appear when you click on the mouse. The third line will appear after about 1 second, so you can make this point) The new form cannot be opened online. It must be download first, then filled in Please fill out the Project Book on your computer You can easily make corrections and changes! and it is much easier to read than your handwriting Click Mouse Trail to Eagle
11 Eagle Scout Service ProjectRequirement Plan, develop, and give leadership to others in a service project helpful to any of the following: School Community Religious Institution Non-Profit organizations (except Scouts) Responsibility You (not your parents) are responsible for planning, directing and following through to the projects successful completion. ( A pale blue box with the message “Click Mouse” will appear about 1 second after to bring up this slide. The blue bar with the message will appear when you click on the mouse) (Make sure that the Scouts understand this point) This is NOT you personally doing a project It is YOU organizing & leading a group to complete a project Click Mouse Trail to Eagle Trail to Eagle
12 Other information for Parents and Unit LeadersEagle Scout Service Project Parents & Scouts should read page 5 BEFORE starting the project Other information for Parents and Unit Leaders See Page 6 of Project Book Information for Project Coaches What is Meant by “Give Leadership to Others” Evaluating Project after Completion Risk Management (The first two bullets appear when the slide comes up. If you want to show the “Message to Parents”, (reference slides 65 & 66) click on the word “BEFORE” (Click on the mouse [anywhere else] to get the final bullet to appear) Click Mouse Trail to Eagle
13 Eagle Scout Service Project WorkbookContact Information Proposal Page B (Page 9) of Project Workbook (The pale colored “Click Mouse” box will appear after 1 second, then go to the next slide to talk about each of the sections” Trail to Eagle Click Mouse
14 Candidate InformationUnit Information Unit Leader Information Unit Committee Chair Unit Advancement Chair Name of Beneficiary (Each time that you click on the mouse, the next section will be pointed out so you can speak about each section) (Special Note about Unit & Unit Leaders’ information: If a scout transfers to another unit after starting his project, remind him to update this information BEFORE submitting his Project Workbook a7 Eagle Application) Beneficiary Representative Council Service Center District Approval Representative (see next slide) Project Coach Information Trail to Eagle
15 Eagle Scout Service Project WorkbookContact Information (continued) Ventura County Council 509 East Daily Drive Camarillo CA 93010 (805) Your Council Service Center District Project Approval Representative District Project Approver Address Phone Channel Islands Bill Boetticher Steve Sullivan 1649 Ridgewood Dr Camarillo, CA 93012 1171 Guinda Ct Camarillo, CA 93010 (805) (805) Conejo Bob Beaudine 4201 Abbington Ct. Westlake Village, CA 91361 (818) Ronald Reagan Thelma Reeves 1511 Gene Ave Simi Valley CA 93065 (805) Sespe Greg Preston PO Box 902 Oak View, CA 93022 (805) These are the current District Eagle Project Approvers. Ronald Reagan District Eagle Project Approver changed to Thelma Reeves as of June 1, 2016 Trail to Eagle Trail to Eagle
16 Read the Project Book Project Phases Choose a ProjectPrepare a Project Proposal * Develop a Final Plan * Obtain or raise any required funds Prepare and submit Fundraising Application * Execute your Project Plan Prepare a Final Report * DO THIS FIRST ! (The Blue Arrow appears when you click the mouse) * Information to be included in Project Book Trail to Eagle Click Mouse
17 Trail to Eagle – Signature CycleStart Here Discuss with Unit Leader District Approver Verbal OK District Approver Verbal OK Scout Reads & Signs Book Get an Idea Meet with Beneficiary OK OK Beneficiary Signature * Not OK Not OK Present to Committee Work Proposal Plans District Approver Signature Prepare Final Plans Do Project District Approver Signature Unit Leader Signature * OK Committee Signature * Not OK Do Project Prepare Final Plans New Step on Slide 42 (When this slide appears, there is only the small blue box and the “Click Mouse” box) According to the Project Book the four signatures can be obtained in any order, however is really makes sense to do them in this order (When you click the mouse, the larger blue box will appear and a few seconds later the yellow arrow and highlighted decision box will appear for a few seconds) There is no requirement that the scout should get verbal approval of a project concept before a beneficiary signs it, however… It will help prevent doing a lot of work on a proposal that doesn’t get approved by the district. This is also a logical and reasonable sequence to obtain the signatures (The message that the District Approver’s signature is required in order to proceed with the project is repeated several times during this presentation) (The last two bubbles will say ”Prepare Final Plans” and “Do Project”. Two seconds after the District Approver arrow appears, The bubbles will change and a new one will appear between them This will be discussed on slide 37) Preferred order of signatures District Approver’s verbal OK is NOT authorization to proceed This signature MUST be the last to be obtained Preferred order of signatures Trail to Eagle Trail to Eagle Click Mouse
18 Phase 1 – Choosing a projectConcept Original project? Something you dream up? Something that has never been done before ? Something which has been done before ? Identify Beneficiary School or Church Community Parks & Rec, State Parks, County Parks City or County Non-Profit organizations Care & Share Free Clinic Samaritan Center A lot of ideas for projects can also be found on the Internet Trail to Eagle
19 See Page 4 of Project WorkbookPhase 1 – Choosing a project (continued) Project must present an opportunity for: Planning Development Leadership Search Internet for ideas Discuss with your unit leader See Restrictions in Service Project Workbook (Click your mouse on the pale blue box to review page 4 of the Project Work Book: Restrictions on Eagle Projects [ reference slide 67) See Page 4 of Project Workbook Trail to Eagle
20 Phase 2 - Prepare a Project ProposalProposal Pages C,D,E (Pages 10, 11, 12) of the workbook are a guide to preparing your proposal Will you meet the Eagle Scout Service Project Requirements? Is your project feasible? Have you addressed any safety issues? Do you understand what key steps are necessary to carryout your project Are you on track for a positive experience? (This is information that the Scout need to consider when preparing his proposal) Trail to Eagle
21 Service Project ProposalBrief description of your Project Who is the beneficiary and how/why will they benefit from your project Once you have these two items contact District Approver (see slide 15) Get verbal approval of your project Not a requirement, just a good idea This is a recommendation Insures District approval of your proposal (Click on the words [see slide 15] to go back and look at the name of the district approving authority) (If you go back to slide 15, click on the words “Trail to Eagle” at the bottom of the slide to come back to this slide) (Click on the mouse to make the Blue bar appear) This concept that the scout IS NOT authorized to proceed just because he has verbal approval is very important and is repeated later in this presentation. The verbal approval just indicates that the concept is worthy of an Eagle Project and that the scout should proceed with developing his proposal. Verbal Approval is NOT authorization to proceed ! ! Click Mouse Trail to Eagle
22 Service Project Proposal(Continued) Get photos or draw sketches if applicable Giving Leadership How many people? How will you lead them? Materials Estimate the types of materials you may need Wood, trees, shrubs, flowers, etc. Supplies Estimate the types of supplies you may need Paint, varnish, finishing materials Food & water for your crew Other consumables (This information is right out of the Project Book. Each of the top level bullets are headings in the Project Book) The Guide to Advancement says that, at a minimum, there should be at least two other people. Trail to Eagle
23 Service Project Proposal(Continued) Tools Estimate the types of tools you may need Other needs Will you need to Raise Funds? Determine preliminary cost estimates first Fund Raising Application must be filed Permits & Permissions Will you need building permits? Permission slips Preliminary Costs Estimate the cost of materials, supplies, tools and other expenses you may have The scout should check with the beneficiary to see if permits are required Permission slips for all youth working on the project is highly recommended During the proposal phase, the scout will not need permits or permission slips but he should know whether he will need permits His proposal should also include plans to get permission slips for all youth volunteers Tour plan will also be required if the project work will be outside of Ventura County or if the participants will be staying overnight Trail to Eagle
24 Service Project Proposal(Continued) Project Phases Provide some of the key steps necessary to complete your project Examples: File Fund Raising Application & raise funds Get volunteers to signup Get permits and permissions Purchase Materials Etc. These are just examples of what can be listed as project phases Trail to Eagle
25 Service Project Proposal(Continued) Logistics How will you transport your materials, supplies, tools and personnel to your project site? Will you be filing a Tour Plan (formerly called Tour Permit) Required if project is outside of Ventura County Photos If appropriate, include photographs of the current state of the area to be affected by your project Safety Issues Describe any hazards you may need to deal with and how you will handle them Examples are: Toxic Items, Power Tools, First Aid Kits (This is information right our out the Project Book) Trail to Eagle
26 Service Project Proposal(Continued) Further Planning List some action steps that you will need to take to complete a final plan Detailed drawings might be needed A 2x4 is actually about 1½x3½ A “Cut list” for raw lumber will be helpful A work schedule might be needed List additional planning items that you need to do after your proposal is approved, but before you actually start any any work. Trail to Eagle
27 Service Project Proposal(Continued) Present Project Proposal to Unit Committee “Selling” your Proposal Do you need a PowerPoint Presentation? Signatures Preferred Order of Signatures Scout’s Signature Beneficiary’s Signature Unit Leader’s Signature Unit Committee’s Signature District Project Approver Must be the First Signature The Project Proposal should be presented to the Unit Committee for Approval. It can be signed my anyone in the committee. Preparing a fancy PowerPoint presentation is not a requirement for presenting a proposal to the Unit Committee. However the scout needs to provide enough information to the committee to convince them that he has a worthwhile project and that he has sufficiently prepared this proposal to be able to go ahead with his project. The committee should provide feedback on his proposal which should include additional items that will need f=more detailed planning. The signature blocks are at the bottom of Proposal Page E (page 12) (Click on the mouse to make the first blue arrow appear. The second arrow will appear 1 second later) (The next slide will have more on this signature block) Must be the Last Signature Trail to Eagle Click Mouse
28 Signatures – Project Workbook Proposal Page E ( Bottom of Page 12)Signature Flowchart Candidate’s Promise (sign before approvals below are granted) On my honor as a Scout, I have read this entire workbook, including the “Message to Scout and Parents or Guardians” on Page 21. I promise to be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I have chosen as beneficiary Signed Date Candidate’s Promise (sign before approvals below are granted) On my honor as a Scout, I have read this entire workbook, including the “Message to Scout and Parents or Guardians” on Page 21. I promise to be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I have chosen as beneficiary. (When this slide comes up, you will see the signature block with a pale blue box in the upper right corner that says : Signature Flowchart) (Click on the box to if you want to go back to slide 17 and see the flowchart, click on the words “Trail to Eagle” at the bottom of the slide to come back to this slide) (When you click on the mouse, the large box with the “Candidate's Promise” will appear so that you cn have a scout read it out loud.) When the scout goes to get the District Approver’s Signature, the first question that the reviewer will ask is: “Have you read this entire book? Trail to Eagle Trail to Eagle Click Mouse
29 Signatures – Project Workbook Proposal Page E (Bottom of Page 12)Candidate’s Promise (sign before approvals below are granted) On my honor as a Scout, I have read this entire workbook, including the “Message to Scout and Parents or Guardians” on Page 21. I promise to be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I have chosen as beneficiary Signed Date This note was added with the October 2015 edition of the Project book. The document with the title “Navigating the Eagle Scout Service Project for Project Beneficiaries” can be found on pages 25 & 26 of the project book (the last two pages). The scout should print these pages and review them with the beneficiary so that the “YES” box can be checked. New with Oct 2015 version (see pages 25 & 26 of Project Book) Trail to Eagle Trail to Eagle
30 Signatures – Project Workbook Proposal Page E (Page 12)Candidate’s Promise (sign before approvals below are granted) On my honor as a Scout, I have read this entire workbook, including the “Message to Scout and Parents or Guardians” on Page 21. I promise to be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I have chosen as beneficiary Signed Date These are the 5 signatures necessary to start work on a project. (See the next page for some helpful hints) This is an admonition that is in the October 2015 version of the project book “Do not begin any work on your project, or raise any money, or obtain any materials, until your project proposal has been approved. (Click the mouse to make the blue box appear) The Project Book proposal and final plans are really a contract between the scout and his beneficiary. It is important that the scout and his parents understand this. IMPORTANT NOTE: The District Project Approver can disallow a project (i.e. not sign it) if a scout has started any work on the project without district approval. Do not begin any work on your project, or raise any money, or obtain any materials, until your project proposal has been approved. This means yours and the OTHER FOUR SIGNATURES ON THIS PAGE ! Trail to Eagle Trail to Eagle
31 Recommendation for Proposal Page E of your Eagle Project BookPrint a copy of Proposal Page E (Page 12) BEFORE filling in the “Logistics,” “Safety Issues” and “Further Planning” Get signatures on this copy and set it aside Enter your “Logistics”, “Safety Issues” and “Further Planning” concerns, leaving the signatures blank. This lets you edit and reprint this page without needing to get new signatures Final Eagle book will have two Proposal Page E’s One with the “Logistics”, “Safety Issues” and “Further Planning” issues and one with the signatures These are helpful hints on what to do with the signature page because as soon as any of the signatures on this page have been obtained, the scout can no longer make changes to the information in the three boxes at the top. If the scout follows these instructions, he will have two page 12s in project book. One with the top boxes filled in and one with the signatures Trail to Eagle
32 Phase 3 - Develop a Final PlanComments from Proposal Review Project Changes from Proposal Project Phases Have you refined or changed the phases that you presented at the Proposal review? Work Processes Prepare a step-by-step list of what must be done and how everything will come together: site preparations, sizing, assembly, fastening of materials, use of supplies (paint, varnish, etc.). You will need more room to type this than is provided in the workbook. Add additional pages as necessary Attachments (photos) Insert into workbook or add additional pages ( A pale blue box with the message “Click Mouse” will appear about 1 second after you bring up this slide. The blue bar with the message will appear when you click on the mouse) (Make sure that the Scouts understand this point) Plan Ahead, Plan Early, and Work Your Plan Click Mouse Trail to Eagle Trail to Eagle
33 Develop a Final Plan Phase 3 - Develop a Final Plan(Continued) (Continued) Final Plan Page B (page 15) of the Project Workbook Permits & Permissions If your Project is being done outside of of the council (Ventura County), you should file a Tour Plan Permission slips for all youth who are participating in your project is also recommended Some construction projects may require city permits Work on public school grounds may need School District approval May also need school’s principal’s approval Prepare and get Fund Raising Application Signed It is now during the Final planning phase that permits need to be obtained (if necessary) He should also make sure that he gets permission slips for all the youth working on the project (including yourself) The timeline for the project should provide plenty of time for School District approval if the project is for a public school Fund Raising applications should also be submitted during the final planning stage Permits are the beneficiary’s responsibility Permission slips are the responsibility of the scout Click Mouse Trail to Eagle
34 Phase 3 – Fund Raising ApplicationRead the “Procedures and Limitations on Service Project Fundraising” See Fundraising Application Page B (page 20) of the Project Workbook Complete the Eagle Scout Service Project Fundraising Application Fundraising Application Page A (page 19) New Council Policy for 2017 Complete Fund Raising Application for all funds & material regardless of the dollar amount expected. (Click on the words “Fundraising Application Page B (page 20)” to go to Reference Slides 68 & 69 which shows the” Eagle Scout Fundraising Standards“) There is no longer a minimum dollar amount below which a Fund Raising Application is not necessary. Trail to Eagle
35 Phase 3 - Fundraising Application(Continued) Describe how funds will be raised Proposed date when Project will start Proposed date(s) for fundraising activities How much money is expected There is no minimum amount for not requiring this application How and who will request money, material, supplies, or tools Are Contracts involved and who will sign? You can also attach additional pages if more room if required. You can list all fund raising activities on one form Trail to Eagle
36 Phase 3 - Fundraising Application(Continued) Helpful Hints for the Fund Raising Application What does not need to be on it Donations from the Scout or his parents or relatives Donations from the Scout’s Unit or Charter Organization Final project report should report these donations All other sources of funds should be on it, including Restaurant fundraisers Rummage Sales Recycling materials (if gathered from sources outside the scouts family or unit) Discounts or material donations from suppliers (i.e. Home Depot, Lowes, etc.) Use estimates for amounts $100 10% of expected purchases These are things that may be excluded. Essentially every other expected source of funds should be on the Fund Raising Application. These are just some examples and should not be considered an exclusive list. What is important is that the in the planning process for his project, the Scout has included provisions for all of the necessary funding. Trail to Eagle
37 Phase 3 - Develop a Final Plan(Continued) Detailed Material List Item, Description, Quantity, Unit Cost, Total Cost, Source Add additional sheets if necessary Final Plan Page C (page 16) of the Project Workbook Detailed Supplies List Detailed Tools and other Needs List Tool, Quantity, Unit Cost, Total Cost, Source, Who will operate/use Detailed Projected Expense Summary This information is right out of the project book The proposal section had an estimate of the required materials. Here the Scout should provide a detailed listing of materials, supplies and tools. Trail to Eagle
38 Phase 3 - Develop a Final Plan(Continued) Final Plan Page D (page 17) of the Project Workbook Detailed Leadership Plan Task List, Skills, Adult or Youth, Helpers needed, Helpers committed How will you brief/train your helpers? What is your communication plan? How to get to your Project Site? When to be at your Project Site? What to bring to your Project Site? Again, this information is right out of the project book. The Eagle Service Project is all about providing leadership Trail to Eagle
39 Phase 3 - Develop a Final Plan(Continued) Final Plan Page D (page 17) of the Project Workbook Detailed Logistics Plan How will workers be transported? How will materials, supplies and tools be transported? How will workers be fed? Have you made arrangements for restrooms at your Project Site? What will you do with leftover materials and supplies? What will you do with any purchased tools after completing your project? More stuff right out of the project book. Trail to Eagle
40 Phase 3 - Develop a Final Plan(Continued) Final Plan Page E (page 18) of the Project Workbook Detailed Safety Plan Will a First Aid Kit be necessary? Where will it be and who will be responsible for it? Are there any hazardous materials or chemicals? How will these be handled? List potential safety hazards Weather, wildlife, sunburn, poisonous plants, hazardous tools or equipment How will you handle these? How will you communicate these hazards to your workers? Will you have a safety briefing? Who will conduct the briefing? Will you have a First Aid specialist and if so who? More stuff right out of the project book. Trail to Eagle
41 Phase 3 - Develop a Final Plan(Continued) Final Plan Page E (page 18) of the Project Workbook Contingency Plans How will you handle a postponement or cancellation? You will probably need more room to address this than is supplied in the Service Project Workbook Add blank pages if necessary Comments from Project Coach ( A pale blue box with the message “Click Mouse” will appear about 1 second after to bring up this slide. The blue bar with the message will appear when you click on the mouse) This is why we plan ! ! ! (Make sure that the Scouts understand this point) “If you don’t know where you’re going, you will probably end up somewhere else.” Laurence J. Peter - The Peter Principle, 1969 Click Mouse Trail to Eagle Trail to Eagle
42 Trail to Eagle – Phase 3 Start HereDiscuss with Unit Leader District Approver Verbal OK Scout Reads & Signs Book Get an Idea Meet with Beneficiary OK OK Beneficiary Signature * Not OK Not OK Present to Committee Work Proposal Plans District Approver Signature Unit Leader Signature * OK Committee Signature * Not OK Prepare Final Plans (This is similar to slide 17 except that most of the text is gray. The October 2015 version of the project book says to the Scout: “You should also show your project plan to your beneficiary prior to carrying out your project. This will help ensure your plans agree with the beneficiary's expectations. Remember, the project beneficiary has the authority to require and approve a project plan. Be sure to read “Navigating the Eagle Scout Service Project” at the end of this workbook” This is on page 14 of the project book. This should be done after completing the final plan and before any work gets done on the plan. Meet with Beneficiary Added with October 2015 version of Project Book Do Project Trail to Eagle Trail to Eagle
43 Trail to Eagle – Phase 3 BEFORE you start any work on your project or purchase significant amounts of material REVIEW YOUR FINAL PLAN WITH YOUR BENEFICIARY Make sure that this will meet his/her expectations Did you discuss pages 25 & 26 of the Project Book with your beneficiary? (Click on the mouse to get the blue bar to appear) It is important that the scout and the beneficiary agree to all the details of the project. Remember that this is contract between the scout and the beneficiary. You don’t want to think that you finished your project and have your beneficiary say: “But I thought you were going to do …” Click Mouse Trail to Eagle
44 Trail to Eagle – Phase 4 Project ExecutionFund Raising Purchase Material Gather Necessary Tools & Supplies Execute Project This starts on Project Report Page A (page 22) Trail to Eagle
45 Phase 5 – Execute your Project PlanKeep Track of all of the effort on the project after your proposal is approved (all four signatures on Proposal Page E [page 12]) Any time you spent working on your final plan Any time spent by others helping with your final plan Any time you spent on fundraising for your project Any time spent by others helping with fundraising Any time you spent on executing your project Any time spent by others helping to execute your plan Separate time by Scout and non-Scout youth Separate time by registered Scout adults and non-registered adults See Project Report Page B (page 23) in the Project Workbook to see what information is needed for your final report The scout needs to keep track of five different categories for people who work on his project His time Youth who are registered scouts (Cubs, Boy Scouts, Venturers, Varsity) Youth who are not registered scouts Adults who are registered scouters (Cubs, Boy Scouts, Venturers, Varsity) Adults who are not registered scouters Adult volunteers also includes the scout’s parents Don’t forget to include final planning time and fund raising time (Click on the words “Proposal Page E” to review the proposal signature page [Reference Slide #70]) Trail to Eagle Trail to Eagle
46 Phase 6 – Prepare a Final ReportUse additional pages if necessary Project Description Description of completed project and impact What did you do after proposal approval to complete final plans Observations What went well and what was challenging Changes What changes were made as you worked on your project Leadership How did you demonstrate leadership? What was difficult about being a leader? What was most rewarding about being the leader? What did you learn about leadership, or how were your leadership skills further developed? This information is right out of the project book Trail to Eagle
47 Phase 6 – Prepare a Final Report(Continued) Materials and Supplies Were there significant shortages or overages of materials or supplies? What effect did these have on completing the project Service Project Data Summarize hours needed to complete your project Funding Describe fundraising efforts Were you short on funds and how did you handle this? Were excess funds turned over to the beneficiary? How did you thank your donors? Include copies of Thank You letters in back of Project Book (Click on the word “hours” to go back to slide 38 which shows the labor categories that must be tracked) The total number of hours will also need to be recorded on the Eagle Scout Rank Application Trail to Eagle
48 Phase 6 – Prepare a Final Report(Continued) Final Photos Attach photographic documentation of your project Before, During, After Add Captions to all your photos with names of any identifiable participants (youth and adult) Final Signatures (Project Report Page C [page 24] of Project Book) Your Signature Beneficiary’s Name and Signature Unit Leader’s Name and Signature (The only reason that I recommend captions with names is that in years, the scout will perhaps be able to show his son his Eagle Project Book and reminisce about the people who helped his with his project) Final signatures are important. Project MUST be completed by the scout’s 18th birthday Trail to Eagle
49 Eagle Scout ApplicationIt takes time to get reference letters so it is best to start this process early. This is especially applies to 17 year old scouts. Download latest version of Eagle Scout Application 2016 Don’t wait until you are done with your project to start filling out your application Trail to Eagle
50 Application is a Fillable PDF fileEagle Application Form First page of Application Enter your name exactly as you want to have it on your Eagle Certificate Contact References before putting their names on the application If you do not have a specific religious or employer reference, use any personal reference in its place Letters of Reference will be needed BEFORE your Board of Review Verify Merit Badge dates with your Unit Advancement Chair (It should be recommended to Scouts that they should fill out this form on their computer rather than try to do it by hand. It is much more legible and corrections can be made easily.) (A small blue box with the words “Click Mouse” will appear 1 second1 after the slide comes up. Click on the mouse to make the arrows appear, and the notes at he bottom about crossing out the badges that are not being used as one of the 13 required ones) If a scout earned both Emergency Preparedness and Lifesaving, he should cross out one of them and list the other as an elective badge Application is a Fillable PDF file Circle selected Merit Badge Cross out the badges not earned Click Mouse Trail to Eagle
51 Eagle Application FormSecond page of Application Leadership Positions Must total at least 6 months Does not need to be continuous Project Name & Total Hours Unit Leader’s conference Life goals essay More on this later Signatures Your signature Unit Leader’s signature Committee Chairperson’s signature Must be in Council Office by 18th Birthday (A small blue box with the words “Click Mouse” will appear 1 second after the slide comes up. Click on the mouse to make the arrows appear one at a time) (Unit Leader’s conference date must be before the Scout’s 18th birthday) New form printing date: 2016 Trail to Eagle Click Mouse
52 Eagle Application Form Third page of Application Completing the Supplemental Information form is optional. Your privacy will be protected. Information collected will be kept confidential within the Boy Scouts of America and its local councils. Providing the Supplemental Information is optional Trail to Eagle
53 Life Goals Essay Application – Requirement 7Successfully complete an Eagle Scout board of review. In preparation for your board of review, prepare and attach to your Eagle Scout Rank Application a statement of your ambitions and life purpose and a listing of positions held in your religious institution, school, camp, community, or other organizations, during which you demonstrated leadership skills. Include honors and awards received during this service Essay should be of some nominal length ½ page to several pages Include church youth group activities, school organizations and teams, camp CIT or counselor, day camp aide, sports teams, etc. The Life goals essay is a very important part of the application. Trail to Eagle
54 Letters of RecommendationStrongly suggested that you start getting references BEFORE you start your project New Council Policy for 2017 Letters of Reference are to be mailed into the Council Office Religious Reference Parents or guardians may provide this for scouts who are not affiliated with an organized religion It is OK if they are at the Office long before your Eagle Application Trail to Eagle
55 Letters of RecommendationSend each of the persons listed on the first page of your application a form requesting a Tell each person that this is a recommendation for the rank of Eagle Scout Tell each person that they need to have the letter sent to the Council Office Give them a date when the letter should be at the Council Office Eagle Scout Application Application Form Life Goals Essay Project Book Include photos and any other backup information Letter of Recommendation When the Eagle Scout Application is turned in to the Council Office. The application forms should be first, followed by the life goals essay and finally by the project book and any information accompanying it. (Click on the words “Letter of Recommendation” to go the the sample letters in reference slides 71-73) Trail to Eagle
56 Application MUST be in by Scout’s 18th BirthdayScoutmaster Conference Review Project Book and Application Prepare for Board of Review Potential Questions Select “friendly adult” for Board of Review One member of the Board is a person that you know Any adult scouter except SM or ASM from your troop This is usually a unit committee member Submit Application and Project Book to Council Office Letter of Recommendation forms should have been sent to your references several weeks before ! Here is some information that is in the current Guide to Advancement: Confirm that the following requirements have been completed before the 18th birthday: merit badges, service project, active participation, Scout spirit, position of responsibility, and unit leader conference. Note that the unit leader (Scoutmaster) conference need not be the last item accomplished. The board of review may be conducted after the 18th birthday. Scouts must be registered through the time they are working on advancement requirements, but need not be registered thereafter or when their board of review is conducted. An Eagle Scout board of review may occur, without special approval, within three months after a Scout’s 18th birthday. If a board of review is to be held three to six months afterward, the local council must preapprove it. To initiate approval, the candidate, his parent or guardian, the unit leader, or a unit committee member attaches to the application a statement explaining the delay. For more information about Eagle Boards of Review more that 6 months after a Scout 18th birthday, see the Guide to Advancement Section Application MUST be in by Scout’s 18th Birthday Click Mouse Trail to Eagle Trail to Eagle
57 (will contact Unit Leader)Eagle Board of Review Eagle Board of Review Your District Eagle Board Chairman will generally contact you or your unit leader within a few weeks after you file your application to notify you of the appointment location, date, time District Eagle Board Chairman Phone Board of Review Location/Date/Time Channel Islands Michael Kirk Steve Rhodes (805) Scout Center – Camarillo Usually Wednesdays Usually 7:00 PM Conejo Jeff Craig (will contact Unit Leader) LDS Stake – Erbes Rd 4th Thursdays (except Nov & Dec) Usually 7 PM Ronald Reagan Jamie Gerritsen (will contact Unit leader) (805) LDS Stake – Tapo Canyon & Township 3rd Wednesdays 7:00 PM or 7:45 PM Sespe Michael Gildenpfennig (805) Ventura 1st Methodist Church 1338 E. Santa Clara St Usually Tuesdays 7 PM Ronald Reagan District Eagle Board Chair Changed to Jamie Gerritsen as of June 1, 2016 Your District Eagle Board Chairman will generally be able to accommodate any special needs for the date, time & location of an Eagle Board of Review Trail to Eagle
58 Eagle Board of Review Wear FULL uniformShirt, Neckerchief, Pants or Shorts, Belt, Socks Merit Badge Sash or OA Sash are optional Letters of Recommendation should have been mailed to the Council Office well before your Board of Review Your Scoutmaster will normally introduce you as the Eagle Candidate Don’t forget to tell your Scoutmaster about the appointment time Let your “Friendly Adult” know the date and time of your Eagle Board Invite your parents & family (Although a full Class A uniform is recommended, it is not required. If for example a scout has out-grown his uniform it would be acceptable for him to appear at the Board of Review neatly dressed in a manner appropriate for a job interview) Trail to Eagle
59 After the Board of ReviewBring a camera for photos at conclusion of Board of Review You are an Eagle Scout as of the conclusion of the Board of Review Board of Review Chairperson signs your Eagle Scout Application Form Application is forwarded to National Office Application Form Life Goals Essay Project Book will be returned to you after the Board of Review Council Office will usually call your parents about 4-6 weeks after your Board of Review that your Eagle Scout documents are ready to be picked up Start planning your Eagle Court of Honor Trail to Eagle
60 Objectives Learn the Steps from Life to EagleLearn how to Complete an Eagle Application Form Learn how to Complete an Eagle Project Learn about an Eagle Board of Review Learn what happens after the Eagle Board of Review. I hope all of these topics were addressed. Trail to Eagle
61 Course References Guide to Advancement-2015 (620-573) 2015Boy Scout Rank Requirements 2016 ( ) Eagle Scout Application, ( ) 2016 Eagle Scout Leadership Service Project Workbook, ( ) Oct 2015 Trail to Eagle
62 The End The slide presentation ends here Trail to Eagle
63 Reference Slides There are specific places in the presentation that jump to one or more of the Reference Slides. The pale blue “BACK” bock will take you back to the presentation. Trail to Eagle
64 Cooking Merit Badge NotesCooking Merit Badge added in 2014 Requirements changed in 2015 and 2016 Scouts who started the merit badge prior to Jan 1, 2016 MAY use the older requirements at the discretion of the counselor Scouts can always switch to the newer requirements Scouts who start the merit badge AFTER Jan 1, 2016, need to use the 2016 requirements Some requirements have been combined Sections on cooking have been revised & improved This is information about using the older requirements for the cooking merit badges, the latest Guide To Advancement says: There is no time limit between starting and completing a badge, although a counselor may determine so much time has passed since any effort took place that the new requirements must be used. Note: To return to slide #3 click on the box that says “BACK” or use your keyboard and type 3
65 Click Mouse Project Book Page 5 New Stuff !(Click the mouse to make the blue arrow appear) This is new information in the October 2015 version The next slide shows these two items Trail to Eagle Click Mouse
66 Items available at Scout StoreProject Sign – 26” x 16” Project Plaque – 2.5” x 5” Note: To return to slide #12 click on the box that says “BACK” or use your keyboard and type 12
67 Restrictions and other ConsiderationsProject Book Page 4 Restrictions and other Considerations There are no required minimum hours for a project. No one may tell you how many hours must be spent on it. Routine labor is not normally appropriate for a project. This might be defined as a job or service you may provide as part of your daily life, or a routine maintenance job normally done by the beneficiary (for example, pulling weeds on the football field at your school). While projects may not be of a commercial nature or for a business, this is not meant to disallow work for community institutions, such as museums and service agencies (like homes for the elderly, for example), that would otherwise be acceptable. Some aspect of a business operation provided as a community service may also be considered; for example, a park open to the public that happens to be owned by a business, but primarily benefits the community. A project may not be a fundraiser. In other words, it may not be an effort that primarily collects money, even for a worthy charity. Fundraising is permitted only for securing materials and facilitating a project, and it may need to be approved by your council. See “Eagle Scout Service Project Fundraising Application” later in this workbook. No more than one Eagle Scout candidate may receive credit for working on the same Eagle Scout service project. Projects must not be performed for the Boy Scouts of America, or its councils, districts, units, or properties. (Note: To return to slide #19 click on the box that says “BACK” or use your keyboard and type 19
68 Eagle Project Fundraising StandardsProject Book Page 18 Eagle Project Fundraising Standards Eagle Scout service projects may not be fundraisers. In other words, the candidate may not stage an effort that primarily collects money, even if it is for a worthy charity. Fundraising is permitted only for securing materials, etc., and otherwise facilitating a project. Unless the effort involves contributions only from the beneficiary, the candidate, his parents or relatives, his unit or its chartered organization, or from parents or members in his unit, it must be approved by the local council. This is achieved by submitting the Eagle Scout Service Project Fundraising Application. It must be clear to all donors or event participants that the money is being raised on behalf of the project beneficiary. Once collected, money raised must be turned over to the beneficiary or to the candidate’s unit for deposit until needed for the project. If the unit receives the funds, it must release them to the beneficiary once expenses have been paid. Any contracts must be signed by a responsible adult, acting as an individual, without reference to the Boy Scouts of America. The person who signs the contract is personally liable. Contracts must not and cannot bind the local council, the Boy Scouts of America, or the unit’s chartered organization. Click Mouse Trail to Eagle Trail to Eagle
69 Eagle Project Fundraising StandardsProject Book Page 18 Eagle Project Fundraising Standards If something is to be sold, we want people to buy it because it is a quality product, not just because of an association with Scouting. Buyers or donors must be informed that the money will be used for an Eagle Scout service project to benefit the school, religious institution, or community chosen, and any funds left over will go to that beneficiary. Any products sold, or fundraising activities conducted, must be in keeping with the ideals and principles of the BSA. For example, they must not include raffles or other games of chance. Should any donors want documentation of a gift, this must be provided through the project beneficiary, not the Boy Scouts of America. If a donor or fundraising participant wants a receipt, this too, must be provided in the name of the beneficiary. Youth are not normally permitted to solicit funds on behalf of other organizations. However, a local council may allow an exception for Eagle Scout service projects. Local councils may determine that certain types of fundraisers such as bake sales and car washes do not require a fundraising application. Councils may also establish dollar thresholds, as well; for example, "Any effort expected to raise less than $500 does not require an application." Click Mouse Back Trail to Eagle Trail to Eagle
70 Signatures – Project Workbook Proposal Page E (Page 12)Candidate’s Promise (sign before approvals below are granted) On my honor as a Scout, I have read this entire workbook, including the “Message to Scout and Parents or Guardians” on Page 21. I promise to be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I have chosen as beneficiary Signed Date (This is here so that you can show the signature block that is referenced on Slide #45) Back Trail to Eagle Trail to Eagle
71 Sample Letter of RecommendationTrail to Eagle
72 Sample Letter of RecommendationTrail to Eagle
73 Recommendation Letter EnvelopeEagle Board of Review Recommendation Letter Envelope Back Trail to Eagle