1 SHEDL Scottish Higher Education Digital LibraryNegotiating together: the present and future role of consortia in academic library purchasing Tony Kidd JIBS Workshop, York, December 2010

2 Context Scottish HE tradition of co-operation Manageable sizeSeparate funding arrangements Competitive concerns Research Pools Examples of other consortia December 2010 JIBS Workshop, York

3 History Previous attempts to implement ‘Scotland-wide’ access too ambitious Cross-sectoral funding Continuing concerns over patchy access Investigative funding from Principals of Glasgow/Edinburgh Universities December 2010 JIBS Workshop, York

4 Investigative Study May-October 2007SCURL sponsored – Scottish Confederation of University and Research Libraries John Cox Associates Ltd Interviews Libraries University administrators/Universities Scotland Academics/Research Pools Stakeholders – Scottish Funding Council/JISC etc Report launched Oct 2007 SCURL website: scurl.ac.uk December 2010 JIBS Workshop, York

5 Relationship with JISC Collections/NESLi2Strong consensus that SHEDL should work within JISC Collections framework SFC and Principals expect SHEDL to co-exist with and complement JISC But wish to fill in gaps, to move away from ‘opt-in’ arrangements, to ensure overall access for Research Pools Plus possibility of wider range of deals (recognising NESLi2’s current work with ‘small/medium publishers’) December 2010 JIBS Workshop, York

6 Structure & governanceSCURL SCOPNet SHEDL Steering Group Interest groups (6), NLS SHEDL Working Group Buy-in from all 19 HEIs Procurement – APUC December 2010 JIBS Workshop, York

7 Phase 1 Steering Group & Working Group – collaborative workingInitial agreement to work with 3 publishers, covering a wide range of subjects Agreements for with: American Chemical Society Cambridge University Press Springer December 2010 JIBS Workshop, York

8 Costs Costs are fixed at the start of the contract, with agreed annual price caps SHEDL institutions continue to fund their own subscriptions, and do not expect to pay more than before Option to buy print at ddp Reduced overheads – single payment and early payment where possible December 2010 JIBS Workshop, York

9 Process Verification of holdings and expenditure with each publisherConfirmation of contract entitlement Licence agreement, based on JISC Model Licence Local consultation on print retention Adjustments to holdings – link resolvers & opacs Monitoring of usage – locally and centrally December 2010 JIBS Workshop, York

10 Phase 2 Consultation across all 19 HEI’s 40 nominations6 publishers approached, following consultation with JISC 3 new publisher agreements for Berg Edinburgh University Press Oxford University Press Portico licensed across SHEDL December 2010 JIBS Workshop, York

11 Phase 3 Consultation process completed 46 nominations7 publishers identified for 2011 Agreements for Intellect Project Muse December 2010 JIBS Workshop, York

12 Phase 3 - Difficulties Negotiations more difficult this yearAgreements with publishers with greater ‘market penetration’ already achieved Publishers still expecting market growth More difficult for libraries to commit Collaboration more essential in world of funding cuts, but also more difficult December 2010 JIBS Workshop, York

13 Benefits – HEIs Institutional buy-in and support Shift to e-onlySingle payment Cost containment Proof of concept widening access increased availability of content increased usage efficiency gains Shared services agenda December 2010 JIBS Workshop, York

14 Benefits - Publishers Reduced overheads – single point of contact for administration and invoicing Wider dissemination of content Improved compliance Encourages adoption of e-only Cash flow – protects market December 2010 JIBS Workshop, York

15 Impact – the users More content, accessible at the point of need1800+ titles available Increase in usage across all Phase 1 publishers, and across all institutions Usage increased by 41% from 2008 to 2009 Analysis shows that previously non-subscribed titles are being used December 2010 JIBS Workshop, York

16 Issues Impact on intermediaries and consortial purchasing agreementsImpact on institutional workflows Monitoring – within and across institutions, changing patterns of use Resource Discovery and findability User expectations are raised – sustainability Budgets – impacts on collection management decisions December 2010 JIBS Workshop, York

17 Evaluation - RIN Evaluating the impact of SHEDLJohn Cox Associates/Frontline GMS Usage data Interviews – academics/librarians Single year Launched November 2010 December 2010 JIBS Workshop, York

18 Evaluation - RIN Impact of SHEDLConfirmed overall usage increase of 41%, compared with 22% ‘average’ annual increase Wide variation in increases – single year – whether or not titles already accessible Some evidence that Research Pool participants benefiting Heavy use of top 10 titles, but also long tail Cost/use variable, and declining (by 20%+) December 2010 JIBS Workshop, York

19 Evaluation - RIN Impact of SHEDL – interviewsSHEDL accentuates existing trends Access/convenience/power browsing Student expectations/VLE/Google Cross-institutional research Marketing – variations Large target list of publishers Extend to e-books/databases/datasets/back runs December 2010 JIBS Workshop, York

20 Evaluation – JISC Coll Bloc payment mechanismsCost redistribution criteria Albert Prior/John Cox Not specifically SHEDL Experience elsewhere/modelling Launched July 2010 December 2010 JIBS Workshop, York

21 Evaluation – JISC Coll Bloc payment mechanisms – findingsNo ‘magic formula’ Six consortia using cost distribution models Size Expenditure Usage December 2010 JIBS Workshop, York

22 Evaluation – JISC Coll Bloc payment mechanismsAuthoritative/credible data JISC Banding Institutional income Research/contract income Staff/student numbers Not usage Variable Discourages promotion etc December 2010 JIBS Workshop, York

23 Evaluation – JISC Coll Bloc payment mechanisms Use >1 variableTransition period, from ‘current spend’ Maximum rate of change Top-slicing… December 2010 JIBS Workshop, York

24 Sectors National Library of Scotland National Health ServicePortico National Health Service Current discussions Further Education Scottish Funding Council E-books - Springer December 2010 JIBS Workshop, York

25 Funding Scalability/viability? Funding cuts? UK countries/regions‘Journals as infrastructure’ Top-slicing – current climate?? Elsevier/Wiley negotiations in coming year December 2010 JIBS Workshop, York

26 Questions/DiscussionWebsite – under development Gillian Anderson, Chair SHEDL Steering Group Tony Kidd, Vice-Chair Kidd, T. Collaboration in electronic resource provision in university libraries: SHEDL, a Scottish case study. New Review of Academic Librarianship, 15 (1), 2009, pp Kidd, T. & Stevenson, L. SHEDL – the Scottish Higher Education Digital Library: an update. Serials, 23(3), 2010, pp December 2010 JIBS Workshop, York